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GRAMBLING CITY COUNCIL MINUTES OF MONTHLY MEETING FEBRUARY 3, 2011

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GRAMBLING CITY COUNCIL MINUTES OF MONTHLY MEETING
FEBRUARY 3, 2011
City Hall
2045 Martin Luther King Jr. Avenue
Grambling, LA 71245
Mayor Edward Jones opened the meeting at 6:00 p.m. at Grambling City Hall, Grambling, Louisiana. Mr. Joe Arrington offered the invocation and the Pledge of Allegiance was said by the Council and audience. Present were the following council members: Birdex Copeland, Cathy Holmes, Cullen Jackson, Yanise Days and Roy Jackson. Before adopting the agenda, Mayor Jones added the following items under information.
Introduction of new employees
2009 Audit
Dr. Momah
The following new employees were introduced
Mrs. Linda Butler, Administrative Assistant
Ms. Brittany Jones, Assistant Clerk
Mrs. Ada Ary, Water Department
Mrs. Margie Prudue, Water Department (?)
It was moved by Council Member Roy Jackson and seconded by Council Member Cullen Jackson to adopt the agenda. It was moved by Council member R. Jackson and seconded by Council member B. Copeland to adopt Minutes dated January 6, 2011.
Part II – Information
Mr. Dean presented a resolution for a Sidewalk Grant. Mr. Dick stated he had forwarded an application form and instructions to the Mayor’s Office. The grant is to promote safer walking and bicycling routes. He suggested that surveys be sent to school, parents, churches, etc. to get the best possible feedback to put together the best application packet. It is due by March 4, 2011. It was moved by Council Member and seconded by Council member C. Jackson to adopt the resolution for the Side Grant. Motion was carried. He reported that three quotes had been received for the renovation of the Community Center. The bids were from: Service One Contractors for 31,820.40; Watson Drilling and Construction for $37,550.00 and Triad Builders for $69,880.00. Questions arose as to the differences in prices. Mr. Dick that we would get everything we asked for from the lowest bidder. Motion was made by Council member R. Jackson and seconded Council Member C. Jackson to select the lowest bidder, Service One Contractors, in the amount of $31,820.20. The motion was carried with opposition. Mr. Dick was asked by the Council to asked Service One Contractors for sketches and other details for the renovation and the timeframe for completing the renovations. Mr. Dick reported on the status of the Water Treatment Plant. It was moved by Council member C. Jackson and seconded by Cathy Holmes to table the Street closure until next meeting so that this matter could be further researched. The motion was carried. Mayor Jones stated the 2009 Audit has been sent to Baton Rouge. We are hoping to hear tomorrow if our fund can be released. The 2010 Budget is due by June 30, 2011. We are working to have the audit completed by the deadline. Dr. Momah was asked to speak. He stated that he was a family physician who specialized in preventive medicine. His office is located off Exit 69 in Arcadia. He distributed his business cards. Mr. M. D. LeConte was not present. Mrs. Audrey Austin spoke regarding her property taxes and annexation of property to the city. She also expressed her concerns regarding paying water taxes when so does not receive water from the city. Mayor Jones informed her that he would research her concerns with the attorney and get back with her. Mr. Anthony Chandler represented Alpha Phi Omega. Mr. Chandler discussed the “Adopt a Road Sign” project. The purpose of this project is for his organization to adopt a road and be responsible for that road. The road assigned to his organization was Central Avenue. He stated he has the sign. He was given permission by the Council to put the sign up. Mayor Jones stated that Mr. Moffet will put the sign up. The Council congratulated Mr. Chandler and his organization for doing a good job.
Part III
Police Department – Chief Clark
Chief Clark circulated the Public Sign-Up Sheet
Chief Clark presented four items for the Council approval. The Council took the following actions on Chief Clark’s request:
Motion was made by Council member Days and seconded by Council member R. Jackson to hire Mr. William Sullivan as non-certified police trainee. The motion was carried without opposition. Motion was made by Council member C. Jackson and seconded by Council Member Holmes to approve Chief Clark’s requests for registration, lodging and meals for the NOBLE Region V Training Conference Mary 11& 12. Motion was carried without opposition. Motion was made by Council member C. Jackson and seconded by Council Member Holmes to approve Chief Clark’s requests registration and meals for the LAChief’s Mid Year Conference In March 30 & 31 in Shreveport. Motion was carried without opposition. Motion was made by Council member Days and seconded by Council Member R. Jackson to approve Chief Clark’s recommend that the City’s current cap on accumulated time be increased from 160 to 240 hours which allows more flexibility and a reduction of overtime in the fire/police departments. Motion was carried without opposition. Chief Clark stated that the purchase of the 2020 Grand Marquis was completed; however, the actual cost of the vehicle was $18,995 rather than $31,140.00 The next scheduled Meeting of the 911 Communication Commission is February 16, 2011. All officers have been fitted for vest through homeland security. Motion was made by Council member R. Jackson and seconded by Council Member R. Jackson to hire Mr. Roderick Jackson and Mr. Deshun Mardis as non-certified fighfigher trainees. The motion was carried without opposition. Motion was made by Council member Copeland and seconded by Council Member R. Jackson to approve Chief Clark’s requests recommendation the fire department day shifts be changed from 12 to 24 hour shits coming in line with current fire service guidelines. Motion was carried without opposition. Mayor Jones stated that Fire Chief Ulmer was given a letter of termination effective January 1, 2011. Questions were asked as to why the chief had been terminated. This question could not be answered because the chief was not present and attorneys had been consulted. Mayor Jones asked the council member for a motion to approve the termination. Motion made by Council member Copeland and seconded by R. Jackson for the termination of Chief Ulmer with roll call: Copeland –Yea, Holmes-Yea, C. Jackson-Yea, Days-Nay, and R. Jackson-Yea.
Water Department Mr. Al Dennis
Mr. Dennis explained what was being done to improve the Water Department. Training of new employees on the billing system. Goal is to make certain water bills are accurate and customers pay in a timely manner. Letters are being sent to attempt collections
Make sure meters are read properly Payments are posted in a timely manner
Develop a routing plan to read meter by locations rather than alphabets
Bills will be due by the 15th of the month for February because there was a delay in sending them making sure they were accurate. Bills will be due on the 10th of each month thereafter
Working with (Police Chief Tommy) Clark to get an outside company to try and help us collect some of that debt,” Dennis said. Looking into more accurate ways to read meters. Daily reports back up reports are done daily to prevent lost data Binders will be kept showing daily collections All efforts to collect payments
Mayor Jones stated the City is mandated to make all efforts to collect water payments. The City will be in violation by the Legislature auditor if this is not done. The City cannot give free water.
Part IV – Old Business
Motion was made by Council member C. Jackson and seconded by Council member R. Jackson to table the Ordinance for Closing of Street (Lincoln Coleman Street until next meeting when more research could be done. Motion was carried with no opposition.
Coordinating and Development Corporation (Annual Dues) was tabled.
New Business
Approve Ordinance for 2011 Meeting Schedule until further notice.
Section of an Alternate Mayor Pro-Temp – Cullen Jackson
Entergy Settlement Account was 109,000. $105,000 was used to pay tax liability. Mayor Jones requested approval for the reminder to be placed in the general fund at Regions Banks. Motion was made by Council member Copeland and seconded by Council member Jackson to deposit the reminder of the Entergy settlement account into the General fund account at Regions Banks. Motion was carried with no opposition. Maintenance Fund Account
To combine with Water and Revenue Fund 9,493.63
Motion was made by C. Jackson and seconded by Council member Holmes to combine the 9,493.63 with Water and Revenue Fund. It was noted that the City is mandated to keep all deposits in a separate account.
Blue Cross/Blue Shield insurance
All employees are eligible
Motion was made by Council member Copeland and seconded by Council Member R. Jackson for the the city will absorb the 5.2 increase in Blue Cross/Build Shied premiums. Motion carried without opposition.
Recreation Center Renovation Already approved
LAMP Federal Revenue Sharing – Change to General Fund $15,271.00. Council member Holmes recommend funds to capital outlay fund. Motion was made by council member Holmes and seconded by Council member days to transfer Federal Revenue Sharing Fund to Economic Development Fund. Motion was carried with no opposition. Motion was made by Council member C. Copeland and seconded by Council member R. Jackson that the No name certificate in the amount of 80,935.34 is redirect to the Economic Development Account after February 27 contingent that after research the funds are available. Motion was carried with no opposition. Grambling Juneteenth Account – will be placed under the city since its 503 was used Three signatures will be needed. Motion was made by Council member Copeland and seconded by Council member Jackson that $3,274.43 in the Grambling Juneteenth Account be placed under the city for auditing purposes. Motion was carried. Grambling Medical Account $5,700 will be used for new roof for the Medical Center.
Introduction ordinance for surplus property
Mayor Jones introduced ordinance for sealed bids letters to companies and advertisement in paper to sale surplus property. The minimum bid will be $15,000. Motion was made by Council member Copeland and seconded by Council member C. Jackson to pass ordinance to sale surplus property. Motion was carried.
The city will take a look at all surplus property and have listed for next meeting. GSU Athletic Banquet was tabled until further notice due to the University being closed until Monday for inclement weather. Office of Community Development Survey
The survey should be completed by February 28 and returned to Mrs. Stringfellow.
Public Comments
Mr. Bobby Rabon
Discussed computers in the Recreation Center Keep computer to be used by students
Shirley Wesley
Ask for support for the Grambling High school Kitchenettes. They are selling items to raise funds. Make sure the City is compliance. We cannot afford audit findings. The meeting was adjourned at 8:10:p.m.
Minutes taken by Ms. Linda Butler, Administrative Assistant
Mr. Edward R. Jones, Mayor
1td:Febuary 25, 2011

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