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Resolution # 0106011-13

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Resolution # 0106011-13
SEQ CHAPTER \h \r 1 A RESOLUTION OF THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF GRAMBLING REGARDING AUTHORIZED SIGNATURES FOR BANK ACCOUNTS OF THE CITY OF GRAMBLING
WHEREAS, the City of Grambling is a political subdivision of the State of Louisiana and maintains various bank accounts for its operation;
WHEREAS, Generally Accepted Accounting Procedures (“GAAP”) and Governmental Accounting Standards Board (“GASB”) require segregation of duties and accountability of all funds maintained by the City of Grambling;
WHEREAS, requiring two signatures on all checks issued from accounts maintained by a public entity is a recognized method of ensuring accountability and transparency in government;
WHEREAS, identifying and limiting the number of individuals who have authority to sign checks on behalf of a public entity is another recognized method of ensuring accountability and transparency in government;
WHEREAS, the Mayor of Grambling and the Board of Aldermen of Grambling have determined that it is in the best interest of the City of Grambling that the Mayor, the Mayor Pro Tempore, and the City Clerk should be authorized to sign checks on behalf of the City of Grambling and that they be placed on all signatory cards for all checking accounts currently maintained or hereinafter established by the City of Grambling;
WHEREAS, the Mayor and the Board of Aldermen have determined that it is in the best interest of the City of Grambling that two signatures be required on all checks on all accounts currently maintained or hereinafter established by the City of Grambling;
WHEREAS, under the Lawrason Act, the Mayor and the Mayor Pro Tempore are entitled as a matter of law to sign checks on behalf of the City of Grambling;
WHEREAS, the Lawrason Act permits the Mayor to delegate any duties he deems is in the best interest of the City and the Mayor hereby agrees that this resolution and delegation of duties is in the best interest of the City of Grambling;
NOW THEREFORE, BE IT RESOLVED, by the Mayor of Grambling and the Board of Aldermen of Grambling that the following three individuals shall be placed on the signatory cards and/or bank authorization forms for all checking accounts currently maintained or hereinafter established by the City of Grambling: Edward R. Jones (Mayor), Roy L. Jackson (Mayor Pro Tempore), and Pamela Stringfellow (City Clerk) and that any and all other names that may be on file with any bank shall be removed immediately.
BE IT FURTHER RESOLVED that all checking accounts currently maintained or hereinafter established by the City of Grambling shall require two signatures to be valid and that same shall be reflected on all signatory cards and/or bank authorization forms.
BE IT FURTHER RESOLVED that this resolution shall be effective immediately. This resolution having been submitted to a vote on the 6th day of January, 2011, the vote thereon was as follows:
Roll call was as follows:
Yea
Council member Copeland
Council member Holmes Council member Cullen Jackson
Council member Roy Jackson
Council member Days Nay Abstain Absent
The resolution was declared adopted on this 6th day of January, 2011.
/Pamela Stringfellow/ /Edward R. Jones
Pamela Stringfellow Edward R. Jones
City Clerk Mayor
1td:January 12, 2011

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