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MINUTES. CITY OF GRAMBLING,

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MINUTES. CITY OF GRAMBLING, GRAMBLING, LOUISIANA.
Public Hearing & Council Meeting
December 2, 2010
Mayor Martha W. Andrus opened the Public Hearing of the City of Grambling at 5:30 p.m. at Grambling City Hall. The hearing was in regards to the following:
ORDINANCE NO. #120210-2
AN ORDINANCE OF THE CITY OF GRAMBLING AMENDING THE BUDGET FOR THE CITY OF GRAMBLING FOR THE FISCAL YEAR, BEGINNING JANUARY 1, 2010 AND ENDING DECEMBER 31, 2010 PURSUANT TO LA. R.S. 39:1310 AND 39:1311; AND TO PROVIDE FOR ALL MATTERS RELATIVE THERETO.
ORDINANCE NO. #120210-1
AN ORDINANCE OF THE CITY OF GRAMBLING ADOPTING THE BUDGET FOR THE CITY OF GRAMBLING FOR THE FISCAL YEAR, BEGINNING JANUARY 1, 2011 AND ENDING DECEMBER 31, 2011.
Newly elected Council member Cullen Jackson asked if there were a correlation between the budget and getting a favorable audit report. Mr. Mabry, Accountant, stated that the audit for a municipality should reveal whether the city followed the guidelines set forth by the Government Auditing Standards. Council member Bryan inquired about the Balance Sheets for the city, and Mr. Mabry, Accountant, stated the he wasn’t utilizing the QuickBooks Software. Council member Bryan recommended that all the financial records for the city should be on Quick Books not just Payroll and paying all invoices incurred by the city. The meeting was adjourned at 5:50 p.m. Mayor Martha W. Andrus opened the regular session of the Grambling City Council at 6:10 p.m. at Grambling City Hall. Council member Bryan offered the invocation and led the council and congregation into the Pledge of Allegiance. Present were the following Council members: Alvin Bradley, Toby Bryan, Roosevelt Bryant, Jr., Roy Jackson and Edward Jones. It was moved by Council member Jones and seconded by Council member Bradley to adopt the Minutes dated October 7, 2010, October 15, 2010, November 4, 2010, and November 9, 2010. It was moved by Council member Jones and seconded by Council member Jackson to adopt the agenda with the following addition: Presentation by Council member Bryant:
Roll call was as follows:
Yea
Council member Bradley Council member Bryan Council member Bryant Council member Jackson
Council member Jones Nay Abstain Absent
The motion was carried to adopt the agenda with the addition. Information: Mr. Dean Dick reported that the aerators manufacturer had offered two proposals to try to correct the problem at the Wastewater Treatment Plant; the proposals are as follows: to maintain existing equipment; to relocate the aerators in front of the submerged obstruction. The second proposal is the one recommended for the city and would entail replacing the two 25 horsepower units with a 50 HP unit at a “considerably reduced” cost of $9,750. The Council referred the situation to the city Attorney. Mrs. Kim Protocer presented on behalf of Dr. Larry Protocer surveys from the city employees concerning the Health Awareness proposal; the information was taken under advisement.
Report of Committees: 1) American Water & Wastewater Management- Mr. Mario Papadopoulos- General Manager, Mr. Karl Johnson- Plant Operator submitted a written report. Mr. Johnson reported that both 25 hp aerators are out of service due to electrical problems. The treatment plant has still not met Department of Environmental Quality standards, even with the recent purchase and installation of two aerators. 2) Public Works- Mr. Vivian Moffett Supervisor- submitted a written report. Mr. Moffett reported that the city has two wells working. The Mayor stated that a proposal had been submitted to Ruston Development regarding the well and overhead tank. The funds from the State will be released for Well #5 after the audit for 2009 has been submitted. 3) Finance- Mr. Willie Mabry- submitted a written report. The report included the Profit & Loss Financial Statements for the period of January 1, 2010, to November 30, 2010, for the General Fund, Maintenance Fund, Health & Sanitation, and Capital Project Fund. Council member Bryant asked Mr. Willie Mabry and Mayor Martha Andrus how they felt about the audit. Mr. Mabry stated that he would have to wait until the exit conference by the auditing firm. It was moved by Council member Jones and seconded by Council member Bryant to adopt the following: ORDINANCE NO. #120210-2
AN ORDINANCE OF THE CITY OF GRAMBLING AMENDING THE BUDGET FOR THE CITY OF GRAMBLING FOR THE FISCAL YEAR, BEGINNING JANUARY 1, 2010 AND ENDING DECEMBER 31, 2010 PURSUANT TO LA. R.S. 39:1310 AND 39:1311; AND TO PROVIDE FOR ALL MATTERS RELATIVE THERETO.
Roll call was as follows:
Yea
Council member Bradley Council member Bryan Council member Bryant Council member Jackson
Council member Jones Nay Abstain Absent
The motion was carried to adopt the 2010 Amended Budget. It was moved by Council member Jackson and seconded by Council member Bryan to adopt the following: ORDINANCE NO. #120210-1
AN ORDINANCE OF THE CITY OF GRAMBLING ADOPTING THE BUDGET FOR THE CITY OF GRAMBLING FOR THE FISCAL YEAR, BEGINNING JANUARY 1, 2011 AND ENDING DECEMBER 31, 2011.
Roll call was as follows:
Yea
Council member Bradley Council member Bryan Council member Bryant Council member Jackson
Council member Jones Nay Abstain Absent
The motion was carried to adopt the 2011 Proposed Budget.
4) Chief-of-Police- Mr. Tommy Clark, Jr. submitted a written report. The total collected for Fines for the month of November 2010 was $14,725.00. Chief Clark advised the citizens to get serial numbers off their weapons. Chief Clark stated that citizens needed to be aware of suspicious persons and suspicious vehicles in their neighborhood. 5) 911 Commission- Chief Tommy Clark, Jr. reported that the next meeting will be December 15, 2010, at 2:30 p.m. in the Police Jury Room. 6) Fire Chief- Mr. Hebert Ulmer submitted a written report. Chief Ulmer wanted it noted that Fire Fighter Tori Worrall’s employment with the city began July 2, 2009. Chief Ulmer reported that the Louisiana State University Fire Academy dismissed Mr. Brandon Scott for failure to comply with the regulations set forth by the academy. 7) Building Enforcement Officer- Mr. Rodessa Ary- submitted a written report.
New Business:
It was moved by Council member Bradley and seconded by Council member Jackson to introduce the following:
AN ORDINANCE OF THE CITY OF GRAMBLING, LOUISIANA, CLOSING AND ABANDONING THE STREET NEAR RAILROAD STREET WEST LINCOLN/COLEMAN STREET.
Public Hearing will be Thursday, January 6, 2011, at 5:30 p.m. It was moved by Council member Jones and seconded by Council member Bradley to introduce the following: AN ORDINANCE OF THE CITY OF GRAMBLING, LOUISIANA, TO CREATE THE POSITION OF ADMINISTRATIVE ASSISTANT/SECRETARY WITHIN THE FIRE DEPARTMENT OF THE CITY OF GRAMBLING EFFECTIVE JANUARY 1, 2011
Public Hearing will be Thursday, January 6, 2011, at 5:30 p.m. Mayor Andrus stated that the transfer of Bank Signatures will be done December 29, 2010, for the newly elected Mayor.
Council member Bryant thanked the citizens for allowing him to serve on the council, and he also presented Council member Bryan a plaque for his tenure at the city. The Mayor announced that the City of Grambling’s Christmas Parade will be Saturday, December 11, 2010, at 11:00 a.m. Mr. Carl McCarty, citizen, suggested the newly elected Mayor and Council consider forming an Advisory Fire Council within the city. It was moved by Council member Jones and seconded by Council member Bryan to enter into Executive Session at 7:55 p.m. to discuss a Disciplinary Personnel matter in the Fire Department. It was moved by Council member Bradley and seconded by Council member Jackson to return to Regular Session at 8:15.
Action Taken:
The matter that was presented by Fire Chief Ulmer was rescheduled until January’s meeting.
It was moved by Council member Bradley and seconded by Council member Bryant to adjourn this meeting at 8:20 p.m.
Pamela Stringfellow, CMC
cc: Mayor Martha Andrus
1td:January 10, 2011

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