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MINUTES OF A REGULAR MEETING OF THE MAYOR AND BOARD

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MINUTES OF A REGULAR MEETING OF THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF RUSTON HELD ON MONDAY, DECEMBER 3, 2012, AT 5:30 P.M., IN COUNCIL CHAMBERS/ COURTROOM, 2ND FLOOR, CITY HALL, 401 NORTH TRENTON, RUSTON, LOUISIANA
A regular meeting of the Mayor and Board of Aldermen of the City of Ruston was held Monday, December 3, 2012, at 5:30 p.m., in the Council Chambers/ Courtroom, 2nd Floor, City Hall, 401 North Trenton, Ruston, Louisiana. A quorum was present, notice having been duly served. Mayor Dan Hollingsworth, Aldermen Jedd Lewis, Elmore Mayfield and Jim Pearce and Alderwomen Glenda Howard and Marie Riggs were present. Mayor Dan Hollingsworth called the meeting to order at 5:30 p.m., and Alderman Jedd Lewis delivered the invocation.
I. AGENDA AND MINUTES:
A. ADOPT AGENDA.
Motion was made by Alderman Jim Pearce and seconded by Alderman Jedd Lewis to adopt the agenda. There were no comments from the audience and the motion passed by unanimous vote.
B. APPROVE MINUTES NOVEMBER 5, 2012, REGULAR MEETING.
Alderwoman Glenda Howard made a motion, seconded by Alderman Jedd Lewis, to approve the Minutes of the November 5, 2012, Regular Council meeting. Mayor Hollingsworth asked for comments from the audience and there were none. The motion passed by unanimous vote.
II. ADMINISTRATION:
A. CONSIDER RESOLUTION NO. ____ OF 2012, APPROVING AMENDMENTS TO EMPLOYEE HANDBOOK.
Ed Pittman was present to discuss proposed revisions to the Employee Handbook which include changes to Section 8.40-Bereavement Leave and Section 8.70-Maternity Leave. Pittman said the proposed changes to Section 8.40-Bereavement Leave would include bereavement leave for the death of a step-child whether they live at home or not. Pittman stated that the proposed changes to Section 8.70-Maternity Leave corrected wording pertaining to insurance premiums paid. Alderman Elmore Mayfield expressed his concern for the lack of a check and balance procedure for bereavement leave. Bill Carter, City Attorney, clarified the general definition of step-child and mentioned that an affidavit or other documentation could be used to document the relationship. In a motion by Alderman Jedd Lewis and second by Alderman Jim Pearce, the Council voted to postpone consideration of the proposed amendment to Section 8.40-Bereavement Leave and to adopt the proposed amendment to Section 8.70-Maternity Leave. There were no comments from the public and the motion passed by unanimous vote. (RESOLUTION NO. 820 OF 2012)
III.LIGHT AND POWER:
A. CONSIDER RESOLUTION NO. ____ OF 2012, AUTHORIZING EXTENSION OF CITY UTILITIES BEYOND CORPORATE LIMITS OF THE CITY.
Jim Hays reported that George Washington Carver Memorial Park, Inc., is the apparent owner of property located at 208 South Chatham Spur which is just outside the City limits and the owner desires to connect to City utilities. Eddie and Angela Jackson live in a mobile home located on that property and have requested electric utilities to be extended to their property located east of the Ruston City Limits on Martin Luther King Drive, south of Martin Luther King Drive and west of South Chatham Spur. Hays said that City ordinance requires applicants requesting extension of utilities outside the City limits must apply for a conditional use permit. He said the Zoning Commission had reviewed elements of this application on November 19, 2012, and voted unanimously to issue a conditional use permit subject to the following conditions:
1) A one year deadline from issuance of the conditional use permit for project completion.
2) The development must be substantially in conformance with the approved site plans submitted as part of the Conditional Use Permit.
3) Skirting placed around mobile home for appearances.
4) Agree to annexation in the future at such time the City requests.
Darrell Caraway said City's Light and Power had no objection to service being extended. After a brief discussion, a motion was made by Alderman Elmore Mayfield and seconded by Alderwoman Glenda Howard to adopt the resolution. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote. (RESOLUTION NO. 821 OF 2012)
IV. PUBLIC WORKS:
A. CONSIDER RESOLUTION NO. ____ OF 2012, AUTHORIZING CITY TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH THE RILEY COMPANY OF LOUISIANA, INC., FOR ENGINEERING DESIGN AND SURVEY SERVICES RELATED TO IMPROVEMENTS TO INTERSECTION OF U.S. HIGHWAY 167 AND REYNOLDS DRIVE PROJECT.
Ed Pittman was present to discuss the resolution. A motion was made by Alderman Jedd Lewis and seconded by Alderman Jim Pearce to adopt the resolution authorizing the professional services agreement with Riley Company of Louisiana, Inc., for engineering design and survey services related to improvements to the Intersection of U.S. Highway 167 and Reynolds Drive Project which will ultimately cost the city About $80,000. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote. (RESOLUTION NO. 822 OF 2012)
B. CONSIDER RESOLUTION NO. ____ OF 2012, AUTHORIZING CITY TO ENTER INTO AGREEMENT WITH THE LOUISIANA DEPARTMENT OF TRANSPORTATION AND DEVELOPMENT RELATING TO LOUISIANA DEPARTMENT OF TRANSPORTATION AND DEVELOPMENT TRANSPORTATION ENHANCEMENT PROGRAM.
Ed Pittman was present to discuss the resolution saying that the Louisiana Department of Transportation and Development has selected the Ruston Downtown District Revitalization Project for including in the DOTD Transportation Enhancement Program and the resolution would authorize the City's participation. He said this phase will involve work on Alabama Avenue from Monroe to Bonner, East Mississippi from Vienna to Bonner, East Park from Vienna to Bonner and West Park from Trenton to Monroe and cost about 2.3 million dollars of Federal money with the City's portion being about $550,000. A motion was made by Alderman Jim Pearce and seconded by Alderman Jedd Lewis to adopt the resolution. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote. (RESOLUTION NO. 823 OF 2012)
V. POLICE:
A. CONSIDER ORDINANCE NO. ____ OF 2012, AMENDING SECTION 11-300 OF CHAPTER 11 OF THE CODE OF ORDINANCES OF THE CITY OF RUSTON, LOUISIANA, RELATIVE TO POSSESSION OF MARIJUANA.
Chief Steve Rogers was present to answer the Council's questions concerning the ordinance.
A.(1) PUBLIC HEARING REGARDING ORDINANCE AMENDING SECTION 11-300 OF CHAPTER 11.
Mayor Hollingsworth called for a public hearing at 5:40 p.m. Having no one from the audience to comment, the Mayor closed the public hearing at 5:40 p.m., and called for final consideration by the Aldermen. Alderman Elmore Mayfield made a motion, seconded by Alderman Jedd Lewis, to adopt the ordinance. The title of the ordinance was read, a roll call vote was taken and the following result was had:
YEA: ALDERWOMAN GLENDA HOWARD
ALDERMAN JEDD LEWIS
ALDERMAN ELMORE MAYFIELD
ALDERMAN JIM PEARCE
ALDERWOMAN MARIE RIGGS
NAY: NONE
ABSENT: NONE
The motion passed by unanimous vote. (ORDINANCE NO. 1631 OF 2012)
VI. PLANNING AND ZONING:
A. CONSIDER ORDINANCE NO. ____ OF 2012, ANNEXING APPROXIMATELY 6.8 ACRES OF LAND INTO THE CORPORATE LIMITS OF THE CITY OF RUSTON, LOUISIANA.
Case No. 1136: Consideration of Petition for Annexation and Amendment of the Master Plan by extending the Zoning and the Future Land Use Plan to the area considered for annexation into the Ruston corporate limits. Jim Hays reported that a petition had been received from Hanson Enterprises, LLC to annex property located on the west of Beacon Light Road at its intersection with McDonald Avenue and east of an existing trailer park on the north side of Beacon Light Road. He said Staff recommends annexation and the Zoning Commission had reviewed elements of this application in a public hearing on November 19, 2012, and voted unanimously to recommend approval by the Board of Aldermen.
B.(1) PUBLIC HEARING REGARDING ORDINANCE REGARDING ORDINANCE ANNEXING APPROXIMATELY 6.8 ACRES OF LAND INTO THE CORPORATE LIMITS OF THE CITY OF RUSTON, LOUISIANA.
Mayor Hollingsworth called for a public hearing at 5:42 p.m. Having no one from the audience to comment, the Mayor closed the public hearing at 5:42 p.m., and called for final consideration by the Aldermen. Alderman Elmore Mayfield made a motion, seconded by Alderman Jedd Lewis, to adopt the ordinance. The title of the ordinance was read, a roll call vote was taken and the following result was had:
YEA: ALDERWOMAN GLENDA HOWARD
ALDERMAN JEDD LEWIS
ALDERMAN ELMORE MAYFIELD
ALDERMAN JIM PEARCE
ALDERWOMAN MARIE RIGGS
NAY: NONE
ABSENT: NONE
The motion passed by unanimous vote. (ORDINANCE NO. 1632 OF 2012)
VII. CODE ENFORCEMENT:
A. TAKE APPROPRIATE ACTION ON THE ABATEMENT OF THE SUBSTANDARD BUILDINGS(S) OR STRUCTURE(S) LOCATED AT 1213 AND 1217 TRIPLEX.
Bill Sanderson reported that the Council had previously voted to accept a recommendation to demolish, remove or improve the structure(s) at 1213 AND 1217 Triplex and to start the property condemnation process. He reported that the property is owned by Phillip Richard, Sr. and he has been notified of the meeting. Sanderson therefore, recommended that the Council order the building(s) or structure(s) condemned and set a time deadline of not more than sixty (60) days for the owner to demolish or remove the building(s) or structure(s) and if the owner fails or refuses to comply with the order within the time frame allowed, then the City may proceed with the cleanup with all costs billed to the owner.
A.(1) PUBLIC HEARING REGARDING ABATEMENT OF THE BUILDING(S) OR STRUCTURE(S) LOCATED AT 1213 AND 1217 TRIPLEX.
Mayor Hollingsworth called for a public hearing at 5:44 p.m. Phillip Richard Sr., property owner, 495 Sugar Creek Road, Quitman, Louisiana, stated that he plans to upgrade the property. Bill Sanderson mentioned that because of excessive vegetation around the structure, his office had been unable to gain access in order to inspect the structure. Having no one else from the audience to comment, the Mayor closed the public hearing at 5:46 p.m., and called for final consideration by the Aldermen. After discussion, a motion was made by Alderman Jedd Lewis and seconded by Alderman Jim Pearce to approve Sanderson's recommendations and proceed with the appropriate action. The motion passed with four (4) votes in favor and one (1) opposed being Alderman Mayfield.
B. TAKE APPROPRIATE ACTION ON THE ABATEMENT OF THE SUBSTANDARD BUILDINGS(S) OR STRUCTURE(S) LOCATED AT 901 BALDWIN. Bill Sanderson reported that the Council had previously voted to accept a recommendation to demolish, remove or improve the structure(s) at 901 Baldwin and to start the property condemnation process. He reported that the property is owned by Alejandro and Sonja Wise and they have been notified of the hearing. He recommended that the Council order the building(s) or structure(s) condemned and set a time frame of not more than ninety (90) days for the owners to repair, remove or demolish the structures(s) and if the owners fail or refuse to comply with the order within the time frame allowed, then the City may proceed with the cleanup with all costs billed to the owners.
B.(1) PUBLIC HEARING REGARDING ABATEMENT OF THE BUILDING(S) OR STRUCTURE(S) LOCATED AT 901 BALDWIN.
Mayor Hollingsworth called for a public hearing at 5:47 p.m. Alexandro Wise, property owner, said that he is in the process of upgrading the structure. Having no one else from the audience to comment, the Mayor closed the public hearing at 5:49 p.m., and called for final consideration by the Aldermen. A motion was made by Alderman Elmore Mayfield and seconded by Alderwoman Glenda Howard to approve Sanderson's recommendations and proceed with the appropriate action and if property owner does not complete the upgrade in 90 days but has made a diligent effort involving time and money, the City will revisit the matter. The motion passed by unanimous vote.
C. TAKE APPROPRIATE ACTION ON THE ABATEMENT OF THE SUBSTANDARD BUILDINGS(S) OR STRUCTURE(S) LOCATED AT 301 E. GEORGIA (house marked 219).
Bill Sanderson reported that the Council had previously voted to accept a recommendation to demolish, remove or improve the structure(s) at 301 East Georgia (house marked 219) and to start the property condemnation process. He reported that the property is owned by Macy Waltz and owner has been notified of the hearing. Sanderson also stated that the structure is currently under demolition and recommended that the Council order the structure(s) condemned and set a deadline of sixty (60) days for completion and if the owner fails or refuses to comply with the order within the time frame allowed, then the City may proceed with the cleanup with all costs billed to the owner.
C.(1) PUBLIC HEARING REGARDING ABATEMENT OF THE BUILDING(S) OR STRUCTURE(S) LOCATED AT 301 E. GEORGIA (house marked 219)
Mayor Hollingsworth called for a public hearing at 5:51 p.m. Having no one from the audience to comment, the Mayor closed the public hearing at 5:51 and called for final consideration by the Aldermen. A motion was made by Alderman Elmore Mayfield and seconded by Alderman Jedd Lewis to approve Sanderson's recommendations and proceed with the appropriate action. The motion passed by unanimous vote.
VIII. FINANCE:
A. CONSIDER ORDINANCE NO. ____ OF 2012, ADOPTING AMENDMENTS FOR THE PERIOD APRIL 1, 2012, THROUGH SEPTEMBER 30, 2012, TO THE ANNUAL BUDGET OF REVENUES AND EXPENDITURES FOR THE FISCAL YEAR OCTOBER 1, 2011, THROUGH SEPTEMBER 30, 2012, FOR THE CITY OF RUSTON, LOUISIANA
Emmett Gibbs was present to answer Council's questions.
A.(1) PUBLIC HEARING REGARDING ORDINANCE ADOPTING AMENDMENTS FOR THE PERIOD APRIL 1, 2012, THROUGH SEPTEMBER 30, 2012, TO THE ANNUAL BUDGET OF REVENUES AND EXPENDITURES.
Mayor Hollingsworth called for a public hearing at 5:52 p.m. Having no one from the audience to comment, the Mayor closed the public hearing at 5:52 p.m., and called for final consideration by the Aldermen. Alderman Elmore Mayfield made a motion, seconded by Alderman Jim Pearce, to adopt the ordinance. The title of the ordinance was read, a roll call vote was taken and the following result was had:
YEA: ALDERWOMAN GLENDA HOWARD
ALDERMAN JEDD LEWIS
ALDERMAN ELMORE MAYFIELD
ALDERMAN JIM PEARCE
ALDERWOMAN MARIE RIGGS
NAY: NONE
ABSENT: NONE
The motion passed by unanimous vote. (ORDINANCE NO. 1633 OF 2012)
B. CONSIDER ORDINANCE NO. ____ OF 2012, PROVIDING THE DATE, TIME AND PLACE OF REGULAR MEETINGS OF THE BOARD OF ALDERMEN OF THE CITY OF RUSTON, LOUISIANA FOR CALENDAR YEAR 2013.
Emmett Gibbs was present to discuss the proposed ordinance which sets the dates for Council meetings in 2013.
B.(1) PUBLIC HEARING REGARDING ORDINANCE PROVIDING THE DATE, TIME AND PLACE OF REGULAR MEETINGS OF THE BOARD OF ALDERMEN.
Mayor Hollingsworth called for a public hearing at 5:55 p.m. Having no one from the audience to comment, the Mayor closed the public hearing at 5:55 p.m., and called for final consideration by the Aldermen. Alderman Jim Pearce made a motion, seconded by Alderwoman Glenda Howard, to adopt the ordinance. The title of the ordinance was read, a roll call vote was taken and the following result was had:
YEA: ALDERWOMAN GLENDA HOWARD
ALDERMAN JEDD LEWIS
ALDERMAN ELMORE MAYFIELD
ALDERMAN JIM PEARCE
ALDERWOMAN MARIE RIGGS
NAY: NONE
ABSENT: NONE
The motion passed by unanimous vote. (ORDINANCE NO. 1634 OF 2012)
C. APPROVE THE FOLLOWING BUDGET AMENDMENT FOR BUDGET YEAR OCTOBER 1, 2012, THROUGH SEPTEMBER 30, 2013:
1. From: General Fund:
Fund Balance (5,000)
To: General Fund - Executive Dept.:
Consulting 120110 5650 5,000
Emmett Gibbs was present to discuss the Budget Amendment. A motion was made by Alderman Jim Pearce and seconded by Alderman Elmore Mayfield to approve the amendment. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote.
IX. ADJOURN MEETING:
There being no further business, the meeting of the Mayor and Board of Aldermen was adjourned at 6:03 p.m.
January 7, 2013
APPROVED
ATTEST:
EMMETT GIBBS, CLERK
DAN HOLLINGSWORTH, MAYOR
1td: January 11, 2013

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