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MINUTES. CITY OF GRAMBLING, GRAMBLING, LOUISIANA. Monthly Meeting June 7, 2012

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MINUTES. CITY OF GRAMBLING, GRAMBLING, LOUISIANA.
Monthly Meeting
June 7, 2012
Mayor Edward R. Jones opened the regular session of the Grambling City Council at 6:00 p.m. at Grambling City Hall. Mr. William Arrington offered the invocation and led the council and congregation into the Pledge of Allegiance. Present were the following Council members: Birdex Copeland, Jr., Yanise Days, Cathy Holmes, Cullen Jackson and Roy Jackson. It was moved by Council member Yanise Days and seconded by Council member Cullen Jackson to adopt the Minutes dated May 3, 2012.
Roll call was as follows:
Yea
Council member Birdex Copeland, Jr.
Council member Yanise Days
Council member Cathy Holmes
Council member Cullen Jackson
Council member Roy Jackson
Nay Abstain Absent
The motion was carried to adopt the minutes of the Meetings dated May 3, 2012. It was moved by Council member Yanise Days and seconded by Council member Cathy Holmes to adopt the agenda as presented.
Part II. Comments, Information, and Presentation:
1. Mr. Dean Dick, Engineer, gave the following status report:
Project # Project Description/Project Status
Dean Dick Engineering, Inc. currently is working on paperwork associated with Proposed Well #7, Well #4 engineering agreement, and FY2011-2012 LCDBG (St. Repair - West College). Both replacement aerators have been delivered to the job site. House Industries is to provide schedule of installation during the week of 6/11/12. Engineer responded to questions from the public concerning delays in well repairs and installation. Engineer's comments addressed the need for contingency funds necessary for emergency equipment repairs and the length and time consuming procedures required to acquire grant funding or State appropriations to fund the Water System Upgrades.
2. Assistant Fire Chief David Wells gave the following report:
Certifications received:
Firefighter Aaron Conley received LSU Fire Officer I certification.
Firefighter Roxanne Jackson received LSU Firefighter II certification.
Firefighter Recruit Labradford Scroggins received LSU Hazardous Materials Awareness certification.
Firefighters Orlando Logan, Tony Williams, Aaron Conley, and Raymond Moreland attended an LSU Flashover Training exercise hosted by Ruston Fire Department. These firefighters also attended an LSU Live Fire night drill at LSU Pine Country Training Center.
Fire Fighter Roxanne Jackson and I attended a grant writing class at the Shreveport Police and Fire Training Institute hosted by the Department of Homeland Security.
Fire Safety
Lincoln Parish is currently suffering from drought conditions. While at this time there is no burn ban in Lincoln Parish, fire departments are asking the public to use extreme caution when burning any materials.
3. Ms. Phyllis Goins, Health Hut Administrator, stated that they received funding from the Lincoln Healthcare Foundation. Ms. Goins stated that since May 14th, the Health Hut has offered a solution to the problem for small businesses: Provides wellness screening including Health Risk Assessment, medical history, physical, and labs based on age. Is open to any Small Business with 20 employees or fewer in Lincoln Parish not offering healthcare coverage. Guarantees reserved clinic time at the Health Hut for your employees' medical evaluations Includes follow-up visits as needed at the Health Hut and referrals for specialty care as needed. Ms. Goins stated that The Health Hut Organization will be a sponsor of the Juneteenth Festival.
4. Mr. Toby Bryan, 5 Linx Representative, made a presentation which the city could allow citizens to pay their bills with a credit card, and 25% would be donated to the Susan B. Coleman Foundation on behalf of the city. The council and mayor will table until next month.
Public Comment:
To Comply with ACT No. 850 H.B. No. 1307 the Mayor allowed time for the Public to make comments concerning any presented on the Agenda items.
1. Councilmember Birdex Copeland, Jr. presented a list of Reflections from Grambling State University Students enrolled in Introduction to Social Sciences Course (Fall 2011 & Spring 2012); the suggestions were recommended to improve the city.
2. Mr. Claude Aker wanted to know the necessary steps for getting the city divided into districts. Councilmember Cullen Jackson would like to see the considerations of Districting placed on the agenda. Councilmember Cullen Jackson stated that the benefit with Districting would allow citizens to hold the Representative accountable.
3. Mr. Rodessa Ary stated he is concerned about the number of water wells in operation.
Part III. Old Business: There was no Old Business.
Part IV New Business:
1. ON A MOTION BY Councilmember Birdex Copeland, Jr., DULY SECONDED BY Council member Cullen Jackson, THE FOLLOWING RESOLUTION WAS OFFERED TO WIT:
RESOLUTION #06072012
WHEREAS, the Town of Grambling has been awarded a Louisiana Community Development Block Grant (LCDBG) for street improvements; and WHEREAS, the LCDBG Program requires the adoption of plans and policies, appointments and authorization of individuals for compliance with the LCDBG regulations; WHEREAS, it is necessary under the regulations of the LCDBG Program to authorize certain individuals to sign for Requests for Payment for LCDBG funds and to authorize one individual to certify to the correctness of each signature, designate an official depositary to hold LCDBG funds and authorize certain individuals to sign checks on the official depositary; NOW THEREFORE BE IT RESOLVED by the Town of Grambling in regular session convened that the following plans and policies be adopted; (1) Procurement Policy, (2) Residential Antidisplacement and Relocation Assistance Plan and (3) Policy Statement for Communicating Information to Persons with Sensory Impairments and (4) Grievance Procedure;
BE IT FURTHER RESOLVED that the following appointments and authorization of individuals are made; (1) Handicapped/Section 504 Compliance/Coordinator - Pamela Stringfellow (2) Antidisplacement Coordinator - Pamela Stringfellow, (3) Equal Employment Officer - Pamela Stringfellow, (4) Citizen Complaint Officer - Pamela Stringfellow, (5) Labor Compliance Officer - LCDBG Administrator, and (6) Authorize the Mayor to sign all documents pertaining to the LCDBG Program; BE IT FURTHER RESOLVED that Edward R. Jones, Pamela Stringfellow and Linda Butler are hereby authorized to sign Requests for Payment; Ida Ary shall certify to the correctness of each signature, that Pamela Stringfellow is hereby designated as the official depositary of all LCDBG funds and that Edward Jones and Pamela Stringfellow are authorized to sign checks on the official depositary, of which both signatures are required for each check. Mayor's signature is required on all Requests for Payment.
THE ABOVE RESOLUTION, presented on the 7th day of June, 2012, regular scheduled meeting was read and the vote was recorded as follows:
Yeas: 5 Nays: None Absent: None Abstain: None
2. The Resolution Accepting the Dedication for Sharlisa Lane was tabled.
3. It was moved by Council member Yanise Days and seconded by Councilmember Cullen Jackson that Ruston Daily Leader is the official Journal for the city for 2012-2013.
4. It was moved by Councilmember Roy Jackson and seconded by Councilmember Cathy Holmes the approval for the 2012/2013 Budget for the Lincoln Parish Sales and Use Tax Commission.
Announcements
The Mayor stated that the Recreation Fund will be used for the feeding the youth during the Learning Skills for Softball. It was moved by Council member Yanise Days and seconded by Council member
Cullen Jackson to adjourn this meeting at 7:25 p.m.
Edward R. Jones, Mayor Pamela J. Stringfellow, CMC
“This institution is an equal opportunity provider.”
1td: July 13, 2012

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