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MINUTES OF A REGULAR MEETING

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MINUTES OF A REGULAR MEETING OF THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF RUSTON HELD ON MONDAY, JUNE 4, 2012, AT 5:30 P.M., IN COUNCIL CHAMBERS/COURTROOM, 2ND FLOOR, CITY HALL, 401 NORTH TRENTON, RUSTON, LOUISIANA
A regular meeting of the Mayor and Board of Aldermen of the City of Ruston was held Monday, June 4, 2012, at 5:30 p.m., in the Council Chambers/Courtroom, 2nd Floor, City Hall, 401 North Trenton, Ruston, Louisiana. A quorum was present, notice having been duly served. Mayor Dan Hollingsworth, Aldermen Jedd Lewis, Elmore Mayfield and Jim Pearce and Alderwomen Glenda Howard and Marie Riggs were present. Mayor Dan Hollingsworth called the meeting to order at 5:30 p.m., and Alderman Jedd Lewis delivered the invocation.
I. AGENDA AND MINUTES:
A. ADOPT AGENDA.
Mayor Hollingsworth reported a typographical error in the Agenda Section IV B.(1) which reads “Public Hearing Regarding Application for Temporary Mobile Home Permit,” The Agenda should read, “Public Hearing Regarding Application for Conditional Use Permit.” Motion was made by Alderman Jim Pearce and seconded by Alderman Elmore Mayfield to make the correction. There were no comments from the audience and the motion passed by unanimous vote. Motion was made by Alderman Jim Pearce and seconded by Alderwoman Glenda Howard to adopt the agenda, as amended. There were no comments from the audience and the motion passed by unanimous vote.
B. APPROVE MINUTES MAY 7, 2012, REGULAR MEETING.
Alderman Elmore Mayfield made a motion, seconded by Alderman Jim Pearce, to approve the Minutes of the May 7, 2012, Regular Council meeting. Mayor Hollingsworth asked for comments from the audience and there were none. The motion passed by unanimous vote.
II. ADMINISTRATION:
A. SELECT OFFICIAL JOURNAL FOR THE CITY OF RUSTON.
Mayor Hollingsworth stated that there was only one proposal turned in for the City's 2012-2013 Official Journal and that was from the Ruston Daily Leader. Motion was made by Alderman Elmore Mayfield and seconded by Alderman Jim Pearce to name the Ruston Daily Leader as the City's Official Journal for 2012-2013. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote.
B. CONSIDER RESOLUTION NO. ____ OF 2012, AUTHORIZING CITY TO ENTER INTO AGREEMENT FOR DESIGN AND INSTALLATION OF AN OUTDOOR AUDIBLE EMERGENCY WARNING SYSTEM.
Darrell Caraway was present to discuss the proposed resolution which would authorize the City to enter into agreement with the most responsive, responsible proposer for design and installation of an Outdoor Audible Emergency Warning System. Caraway stated that the warning system would include voice command capability to give residents instructions and will be used to warn residents in the event of emergency situations. He further stated that the sirens should be up and running in about five months. After discussion, a motion was made by Alderman Elmore Mayfield and seconded by Alderman Jim Pearce to adopt the resolution. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote. (RESOLUTION NO. 794 OF 2012)
C. APPROVE NOMINATION OF TED MCKINNEY AS RUSTON'S REPRESENTATIVE TO THE SPARTA GROUNDWATER CONSERVATION DISTRICT BOARD OF COMMISSIONERS.
A motion was made by Alderman Jim Pearce and seconded by Alderman Jedd Lewis to approve the nomination of Ted McKinney as Ruston's representative to the Sparta Groundwater Conservation District Board of Commissioners. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote. Ted McKinney thanked the Council and Citizens of Ruston for the privilege of serving on the Commission. Alderwoman Marie Riggs stated that she wished to thank Ted and Maribelle McKinney for their tireless service to the community.
D. INTRODUCE ORDINANCE NO. __ OF 2012, PROVIDING FOR THE INCURRING OF DEBT AND ISSUANCE OF FOURTEEN MILLION EIGHT HUNDRED EIGHTY- FIVE THOUSAND DOLLARS ($14,885,000)* OF REFUNDING BONDS, SERIES 2012, OF THE CITY OF RUSTON, STATE OF LOUISIANA; PRE-SCRIBING THE FORM, TERMS AND CONDITIONS OF SAID BONDS; DESIGNATING THE DATE, DENOMINATION AND PLACE OF PAYMENT OF SAID BONDS; PROVIDING FOR THE PAYMENT THEREOF IN PRINCIPAL AND INTEREST; AUTHORIZING THE AGREEMENT WITH THE PAYING AGENT; AND PROVIDING FOR THE ACCEPTANCE OF AN OFFER FOR THE PURCHASE OF SAID BONDS; AND PROVIDING FOR OTHER MATTERS IN CONNECTION THEREWITH.
The ordinance was introduced by Alderman Jim Pearce.
III. WATER UTILITIES:
A. AUTHORIZE CITY TO ENTER INTO CONTRACT WITH TURNER SPECIALTY SERVICES, LLC, FOR REMOVAL OF ACCUMULATED SLUDGE FROM BENEFICIAL USE FACILITY.
Keith Jeselink was present and stated that this is a continuation of the removal of accumulated sludge from the Beneficial Use Facility which began last summer with Turner Services, LLC.. Motion was made by Alderman Jedd Lewis and seconded by Alderwoman Glenda Howard to authorize the request. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote.
IV. PLANNING AND ZONING:
A. CONSIDER FOR ACTION CASE NO. 1107-APPLICATION FOR TEMPORARY MOBILE HOME PERMIT
Case No. 1107: Application for Temporary Mobile Home Permit
Applicant: Sonja A. Wise
Location: 817 Howard Street
Jim Hays stated that applicant, Sonja Wise, has applied for a temporary mobile home permit for property located at 817 Howard so that she can care for her ailing parents. Hays stated that the permit will expire in one year.
A.(1) PUBLIC HEARING REGARDING APPLICATION FOR TEMPORARY MOBILE HOME PERMIT.
Mayor Hollingsworth called for a public hearing at 5:40 p.m. Having no one from the audience to comment, the Mayor closed the public hearing at 5:40 p.m., and called for final consideration by the Aldermen. After discussion, a motion was made by Alderman Elmore Mayfield and seconded by Alderwoman Glenda Howard to approve the request. The motion passed by unanimous vote.
B. CONSIDER FOR ACTION CASE NO. 1108-APPLICATION FOR CONDITIONAL USE PERMIT
Case No. 1108: Application for Conditional Use Permit
Applicant: Southern Fast Loans of Louisiana, Inc.
Location: 408 South Trenton Street
Jim Hays stated that applicant, Southern Fast Loans of Louisiana, Inc., wants to lease the building one block north which is owned by Lincoln Rentals. He said the property is located in the Core District that was adopted by the Ruston 21 Plan which provides that all uses in the Core District be conditional uses until new zoning regulations are adopted. He stated that the Zoning Commission had reviewed elements of the application in a public hearing on May 21, 2012, and voted unanimously to recommend approval by the Board of Aldermen subject to the following conditions:
1) A one year deadline from issuance of the conditional use permit for project completion; and,
2) The development must be substantially in conformance with the approved site plans submitted as part of the Conditional Use Permit.
B.(1) PUBLIC HEARING REGARDING APPLICATION FOR CONDITIONAL USE PERMIT.
Mayor Hollingsworth called for a public hearing at 5:43 p.m. Having no one from the audience to comment, the Mayor closed the public hearing at 5:43 p.m., and called for final consideration by the Aldermen. After discussion, a motion was made by Alderman Elmore Mayfield and seconded by Alderman Jim Pearce to approve the request. The motion passed by unanimous vote
C. CONSIDER RESOLUTION NO. ____ OF 2012, APPROVING FINAL PLAT OF EMMA TELLIS SUBDIVISION OF THE CITY OF RUSTON, LOUISIANA.
Case No. 1110: Application for Subdivision Final Plat Approval
Applicant: Emma Tellis
Location: Arlington Street/Kansas Street
Jim Hays reported that Emma Tellis has submitted an application for subdivision approval for her property located between Kansas, Olla and Arlington Streets and proposes to subdivide the property from one lot into two. He said the property is zoned M-2, Mobile Home Park, the two lots being created have existing structures with existing building setback nonconformities and the subdivision will not create any additional nonconformity and will meet the zoning requirements for this classification. Hays said the Planning Commission had reviewed the application in a public hearing on May 21, 2012, and voted unanimously to recommend its approval subject to the suspensive conditions of meeting City Department Head approval and City Code requirements. Motion was made by Alderman Elmore Mayfield and seconded by Alderman Jedd Lewis to adopt the resolution. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote. (RESOLUTION NO. 795 OF 2012)
V. CODE ENFORCEMENT:
A. REQUEST PERMISSION TO START THE PROPERTY CONDEMNATION PROCESS AS REQUIRED BY ORDINANCE FOR THE BUILDING(S) OR STRUCTURE(S) LOCATED AT THE FOLLOWING ADDRESSES:
Address
Owner
1119 Strain Charles Gant
201 Snowden Lincoln Parish Police Jury
Bill Sanderson recommended that the listed properties be demolished, removed or improved to meet current Building Code and also requested permission to start the property condemnation process. Sanderson stated that all property owners have been notified. A motion was made by Alderwoman Glenda Howard and seconded by Alderman Elmore Mayfield to approve Sanderson's recommendations. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote.
B. TAKE APPROPRIATE ACTION ON THE ABATEMENT OF THE SUBSTANDARD BUILDINGS(S) OR STRUCTURE(S) LOCATED AT 1504 OAKDALE.
Bill Sanderson reported that the Council had previously voted to accept a recommendation to demolish, remove or improve the structure(s) at 1504 Oakdale and to start the property condemnation process. He reported that the property owner (Laurence M. Young) has been notified of the hearing and is talking with contractors about slab work. Sanderson recommended that the Council set a deadline of ninety (90) days for owner to repair, demolish or remove the structures and if the owner fails or refuses to comply with the order within the time frame allowed, then the City may proceed with the cleanup with all costs billed to the owner.
B.(1) PUBLIC HEARING REGARDING ABATEMENT OF THE BUILDING(S) OR STRUCTURE(S) LOCATED AT 1504 OAKDALE.
Mayor Hollingsworth called for a public hearing at 5:48 p.m. Having no one from the audience to comment, the Mayor closed the public hearing at 5:48 p.m., and called for final consideration by the Aldermen. After discussion, a motion was made by Alderwoman Glenda Howard and seconded by Alderman Elmore Mayfield to approve Sanderson's recommendations and proceed with the appropriate action. The motion passed by unanimous vote.
C. TAKE APPROPRIATE ACTION ON THE ABATEMENT OF THE SUBSTANDARD BUILDINGS(S) OR STRUCTURE(S) LOCATED AT 4000 RIDGEMONT.
Bill Sanderson reported that the Council had previously voted to accept a recommendation to demolish, remove or improve the structure(s) at 4000 Ridgemont and to start the property condemnation process. He reported that the property owner (Sandra Day Harris) has been notified of the hearing. Sanderson stated that he has talked to the realtor involved and that there are ownership issues with this property, but recommended that the Council set a deadline of ninety (90) days for owner to repair, demolish or remove the structures and if the owner fails or refuses to comply with the order within the time frame allowed, then the City may proceed with the cleanup with all costs billed to the owner.
C.(1) PUBLIC HEARING REGARDING ABATEMENT OF THE BUILDING(S) OR STRUCTURE(S) LOCATED AT 4000 RIDGEMONT.
Mayor Hollingsworth called for a public hearing at 5:51 p.m. Having no one from the audience to comment, the Mayor closed the public hearing at 5:51 p.m., and called for final consideration by the Aldermen. After discussion, a motion was made by Alderman Jim Pearce and seconded by Alderman Jedd Lewis to approve Sanderson's recommendations and proceed with the appropriate action. The motion passed by unanimous vote. Alderwoman Marie Riggs had a brief discussion with Bill Sanderson about property at 201 Snowden which was sold at a tax sale and the owner is now Lincoln Parish Police Jury. He said this matter will come back to the Council in the near future. City Attorney, Bill Carter explained the redemption process.
VI. FINANCE:
A. REQUEST APPROVAL OF THE CITY OF RUSTON'S PORTION OF THE PROPOSED 2012/2013 BUDGET FOR THE LINCOLN PARISH SALES AND USE TAX COMMISSION.
Jerry Moore was present to answer questions from the Council concerning the City's portion of the proposed 2012/2013 Budget for the Lincoln Parish Sales and Use Tax Commission. A motion was made by Alderman Jedd Lewis and seconded by Alderman Jim Pearce to approve the City's portion of the 2012/2013 Budget. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote.
VII. ADJOURN MEETING:
There being no further business, the meeting of the Mayor and Board of Aldermen was adjourned at 5:54 p.m.
July 9, 2012
APPROVED
ATTEST:
EMMETT GIBBS, CLERK
DAN HOLLI NGSWORTH, MAYOR
1td: July 13, 2012

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