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MINUTES OF A REGULAR MEETING OF THE MAYOR

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MINUTES OF A REGULAR MEETING OF THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF RUSTON HELD ON MONDAY, MAY 7, 2012, AT 5:30 P.M., IN COUNCIL CHAMBERS/COURTROOM, 2ND FLOOR, CITY HALL, 401 NORTH TRENTON, RUSTON, LOUISIANA
A regular meeting of the Mayor and Board of Aldermen of the City of Ruston was held Monday, May 7, 2012, at 5:30 p.m., in the Council Chambers/Courtroom, 2nd Floor, City Hall, 401 North Trenton, Ruston, Louisiana.
A quorum was present, notice having been duly served. Mayor Dan Hollingsworth, Aldermen Jedd Lewis, Elmore Mayfield and Jim Pearce and Alderwomen Glenda Howard and Marie Riggs were present.
Mayor Dan Hollingsworth called the meeting to order at 5:30 p.m., and Alderman Jim Pearce delivered the invocation.
I.AGENDA AND MINUTES:
A.ADOPT AGENDA.
Motion was made by Alderman Jim Pearce and seconded by Alderwoman Glenda Howard to adopt the Agenda. There were no comments from the audience and the motion passed by unanimous vote. B.APPROVE MINUTES APRIL 2, 2012, REGULAR MEETING.
Alderman Jedd Lewis made a motion, seconded by Alderman Jim Pearce, to approve the Minutes of the April 2, 2012, Regular Council meeting. Mayor Hollingsworth asked for comments from the audience and there were none. The motion passed with four (4) votes in favor of with Alderman Mayfield abstaining, having not been present at the April meeting.
C.APPROVE MINUTES APRIL 18, 2012, SPECIAL MEETING.
Alderman Jim Pearce made a motion, seconded by Alderwoman Glenda Howard, to approve the Minutes of the April 18, 2012, Special Council meeting. Mayor Hollingsworth asked for comments from the audience and there were none. The motion passed with four (4) votes in favor of with Alderman Mayfield abstaining, having not been present at the April meeting.
II.ADMINISTRATION:
A.CONSIDER RESOLUTION NO. ____ OF 2012, AUTHORIZING CITY TO ENTER INTO CONTRACT FOR CONSTRUCTION OF PHASE III AND IV OF THE RUSTON DOWNTOWN DISTRICT REVITALIZATION PROJECT. Lewis Love was present to discuss the resolution, saying that the low bidder for Phase III and IV of the project was CW&W Contractors. Motion was made by Alderman Jim Pearce and seconded by Alderman Elmore Mayfield to adopt the resolution. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote. (RESOLUTION NO. 790 OF 2012)
B. REAPPOINT LAWRENCE HIGGINBOTHAM TO THE AIRPORT AUTHORITY BOARD FOR A TERM OF FIVE (5) YEARS.
A motion was made by Alderman Jedd Lewis and seconded by Alderman Elmore Mayfield to reappoint Lawrence Higginbotham to the Airport Authority Board for a term of five (5) years. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote.
C. REAPPOINT J. WALPOLE TO RUSTON PARKS AND RECREATION BOARD FOR A TERM OF FIVE (5) YEARS REPRESENTING DISTRICT FOUR (4). A motion was made by Alderman Jim Pearce and seconded by Alderman Jedd Lewis to reappoint J. Walpole to the Parks & Recreation Board for a term of five years. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote.
III. WATER UTILITIES:
A. CONSIDER RESOLUTION NO. ____ OF 2012, AUTHORIZING CITY TO ENTER INTO CONTRACT FOR CONSTRUCTION OF WET WEATHER LAGOON IMPROVEMENTS.
Keith Jeselink was present to discuss the resolution saying the low bid was submitted by Cecil D. Gassiot, LLC for lump sum price of $368,807. He added that the engineers estimate for this project was $386,000 and the cost of engineering-related services associated with the project is $46,700 for a total cost of $415,507. Motion was made by Alderman Jedd Lewis and seconded by Alderwoman Glenda Howard to adopt the resolution authorizing the contract for work at the wet weather lagoon on Vaughn Avenue. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote. (RESOLUTION NO. 791 OF 2012)
B. CONSIDER RESOLUTION NO. ____ OF 2012, AUTHORIZING THE CITY TO ENTER INTO CONTRACT FOR CONSTRUCTION OF CELEBRITY DRIVE WATER MAIN EXTENSION.
Keith Jeselink stated that the lowest responsible, responsive quite was submitted by Don M. Barron Construction, Inc., at a cost of $35,900 for labor and equipment only and that the City will supply the materials at a cost of $31,600. Motion was made by Alderman Elmore Mayfield and seconded by Alderman Jedd Lewis to adopt the resolution authorizing the contract for the installation of approximately 2,185 feet of 8 inch water main and 4 fire hydrants along the south side of Celebrity Drive between Commerce Street and Eagle Drive. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote. (RESOLUTION NO. 792 OF 2012)
IV. PUBLIC WORKS:
A. CONSIDER RESOLUTION NO. ____ OF 2012, AUTHORIZING CITY TO PREPARE AND SUBMIT A PRE-APPLICATION TO THE STATEWIDE FLOOD CONTROL PROGRAM FOR ASSISTANCE FOR THE IMPLEMENTATION OF A PROJECT FOR THE PURPOSE OF REDUCTION OF EXISTING FLOOD DAMAGES; PROVIDING FOR THE NECESSARY DOCUMENTATION OF SAID FLOOD DAMAGES; AND PROVIDING FOR OTHER MATTERS IN CONNECTION THEREWITH.
Lewis Love explained that the resolution was required in connection with a pre-application to the Statewide Flood Control Program for funding assistance. Motion was made by Alderman Elmore Mayfield and seconded by Alderman Jedd Lewis to adopt the resolution. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote. (RESOLUTION NO. 793 OF 2012)
V. CODE ENFORCEMENT:
A. REQUEST PERMISSION TO START THE PROPERTY CONDEMNATION PROCESS AS REQUIRED BY ORDINANCE FOR THE BUILDING(S) OR STRUCTURE(S) LOCATED AT THE FOLLOWING ADDRESSES:
Address
Owner
1504 Oakdale Laurence M. Young
824 Ross Earl Lewis
Bill Sanderson recommended that the listed properties be demolished, removed or improved to meet current Building Code and also requested permission to start the property condemnation process. Sanderson stated that all property owners have been notified. A motion was made by Alderman Elmore Mayfield and seconded by Alderwoman Glenda Howard to approve Sanderson's recommendations. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote. B. TAKE APPROPRIATE ACTION ON THE ABATEMENT OF THE SUBSTANDARD BUILDINGS(S) OR STRUCTURE(S) LOCATED AT 408 S. MONROE.
Bill Sanderson reported that the Council had previously voted to accept a recommendation to demolish, remove or improve the structure(s) at 408 South Monroe and to start the property condemnation process. He reported that the property owners (Cynthia Taylor Stewart and Barbara Lou Taylor Tamplain) have been notified of the hearing. Sanderson recommended that the Council set a deadline of thirty (30) days for owners to repair, demolish or remove the structures and if the owners fail or refuse to comply with the order within the time frame allowed, then the City may proceed with the cleanup with all costs billed to the owner.
B.(1)PUBLIC HEARING REGARDING ABATEMENT OF THE BUILDING(S) OR STRUCTURE(S) LOCATED AT 408 S. MONROE.
Mayor Hollingsworth called for a public hearing at 5:48 p.m. Having no one from the audience to comment, the Mayor closed the public hearing at 5:48 p.m., and called for final consideration by the Aldermen.
After discussion, a motion was made by Alderwoman Glenda Howard and seconded by Alderman Elmore Mayfield to approve Sanderson's recommendations and proceed with the appropriate action. The motion passed by unanimous vote.
C. TAKE APPROPRIATE ACTION ON THE ABATEMENT OF THE SUBSTANDARD BUILDINGS(S) OR STRUCTURE(S) LOCATED AT 809 GILMAN.
Bill Sanderson reported that the Council had previously voted to accept a recommendation to demolish, remove or improve the structure(s) at 809 Gilman and to start the property condemnation process. He reported that the property owners (Bobby Richardson and Jarvia Wilson) have been notified of the hearing. Sanderson recommended that the Council set a deadline of thirty (30) days for owners to repair, demolish or remove the structures and if the owners fail or refuse to comply with the order within the time frame allowed, then the City may proceed with the cleanup with all costs billed to the owner.
C.(1)PUBLIC HEARING REGARDING ABATEMENT OF THE BUILDING(S) OR STRUCTURE(S) LOCATED AT 809 GILMAN.
Mayor Hollingsworth called for a public hearing at 5:50 p.m. Having no one from the audience to comment, the Mayor closed the public hearing at 5:50 p.m., and called for final consideration by the Aldermen.
After discussion, a motion was made by Alderwoman Glenda Howard and seconded by Alderman Elmore Mayfield to approve Sanderson's recommendations and proceed with the appropriate action. The motion passed by unanimous vote.
D. TAKE APPROPRIATE ACTION ON THE ABATEMENT OF THE SUBSTANDARD BUILDINGS(S) OR STRUCTURE(S) LOCATED AT 1521 SIKES.
Bill Sanderson reported that the Council had previously voted to accept a recommendation to demolish, remove or improve the structure(s) at 1521 Sikes and to start the property condemnation process. He reported that the property owners (Howard O'Shea Slaton and Rosa Slaton) have been notified of the hearing. Sanderson recommended that the Council set a deadline of ninety (90) days for owner to repair, demolish or remove the structures and if the owner fails or refuses to comply with the order within the time frame allowed, then the City may proceed with the demolition and cleanup with all costs billed to the owner.
D.(1) PUBLIC HEARING REGARDING ABATEMENT OF THE BUILDING(S) OR STRUCTURE(S) LOCATED AT 1521 SIKES.
Mayor Hollingsworth called for a public hearing at 5:51 p.m. Howard Slaton was present and stated that he is waiting on a building permit to start remodeling the structure. Having no one else from the audience to comment, the Mayor closed the public hearing at 5:53 p.m., and called for final consideration by the Aldermen.
After discussion, a motion was made by Alderwoman Glenda Howard and seconded by Alderman Elmore Mayfield to approve Sanderson's recommendations and proceed with the appropriate action. The motion passed by unanimous vote.
E. TAKE APPROPRIATE ACTION ON THE ABATEMENT OF THE SUBSTANDARD BUILDINGS(S) OR STRUCTURE(S) LOCATED AT 1305 S. TRENTON.
Bill Sanderson reported that the Council had previously voted to accept a recommendation to demolish, remove or improve the structure(s) at 1305 South Trenton and to start the property condemnation process. He reported that the property owner (Sam Davis) has been notified of the hearing. Sanderson recommended that the Council set a deadline of ninety (90) days for owner to repair, demolish or remove the structures and if the owner fails or refuses to comply with the order within the time frame allowed, then the City may proceed with the demolition and cleanup with all costs billed to the owner.
E.(1)PUBLIC HEARING REGARDING ABATEMENT OF THE BUILDING(S) OR STRUCTURE(S) LOCATED AT 1305 S. TRENTON.
Mayor Hollingsworth called for a public hearing at 5:56 p.m. Dwight Davis (1305 South Trenton) stated that her aunt of New Iberia Louisiana had requested that she let the Council know that the family will have the structure restored within ninety days. Bill Sanderson explained the abatement process to Ross Annie Davis, that the family would have ninety (90) days in which to demolish the structure and clean up the property or bring the structure up to Code. Having no one else from the audience to comment, the Mayor closed the public hearing at 5:58 p.m., and called for final consideration by the Aldermen.
After discussion, a motion was made by Alderwoman Glenda Howard and seconded by Alderman Elmore Mayfield to approve Sanderson's recommendations and proceed with the appropriate action. The motion passed by unanimous vote.
VI. FINANCE:
A. APPROVE THE FOLLOWING BUDGET AMENDMENTS FOR BUDGET YEAR OCTOBER 1, 2011, THROUGH SEPTEMBER 30, 2012:
1. From: General Fund: <6,567>
Fire Grant 13 4325
To: General Fund - Fire Dept.: Equip. To Be Acctd. For 130117 5286 6,567
Emmett Gibbs was present to discuss the budget amendment which pertained to a grant received by the Fire Department. After a brief discussion, a motion was made by Alderman Elmore Mayfield and seconded by Alderwoman Glenda Howard to approve the budget amendment. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote.
VII. ADJOURN MEETING: There being no further business, the meeting of the Mayor and Board of Aldermen was adjourned at 6:00 p.m.
June 4, 2012
APPROVED
ATTEST:
EMMETT GIBBS, CLERK
DAN HOLLI NGSWORTH, MAYOR
1td: June 8, 2012

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