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MINUTES OF A REGULAR MEETING OF THE MAYOR

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MINUTES OF A REGULAR MEETING OF THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF RUSTON HELD ON MONDAY, MARCH 5, 2012, AT 5:30 P.M., IN COUNCIL CHAMBERS/ COURTROOM, 2ND FLOOR, CITY HALL, 401 NORTH TRENTON, RUSTON, LOUISIANA
A regular meeting of the Mayor and Board of Aldermen of the City of Ruston was held Monday, March 5, 2012, at 5:30 p.m., in the Council Chambers/Courtroom, 2nd Floor, City Hall, 401 North Trenton, Ruston, Louisiana. A quorum was present, notice having been duly served. Mayor Dan Hollingsworth, Aldermen Jedd Lewis, Elmore Mayfield, Jim Pearce and Alderwomen Glenda Howard and Marie Riggs were present. Mayor Dan Hollingsworth called the meeting to order at 5:30 p.m., and Alderman Jim Pearce delivered the invocation.
I. AGENDA AND MINUTES:
A. ADOPT AGENDA.
Motion was made by Alderman Jedd Lewis and seconded by Alderman Elmore Mayfield to adopt the agenda. There were no comments from the audience. The motion passed by unanimous vote.
B. APPROVE MINUTES OF FEBRUARY 6, 2012, REGULAR MEETING.
Alderman Jim Pearce made a motion, seconded by Alderwoman Glenda Howard, to approve the Minutes of the February 6, 2012, Regular Council meeting. Mayor Hollingsworth asked for comments from the audience and there were none. The motion passed by unanimous vote.
II. ADMINISTRATION:
A. APPOINT BARRY JOHNSON TO THE BOARD OF ADJUSTMENT FOR A TERM OF FIVE (5) YARS.
Motion was made by Alderman Jim Pearce and seconded by Alderman Jedd Lewis to appoint Barry Johnson to the Board of Adjustment for a five (5) year term. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote.
B. CONSIDER RESOLUTION NO. ____ OF 2012, AUTHORIZING CITY TO ENTER INTO AN AGREEMENT WITH THE LOUISIANA DEPARTMENT OF TRANSPORATION AND DEVELOPMENT FOR IMPROVEMENTS TO INTERSECTIONS.
Lewis Love was present to discuss the proposed resolution saying that under the provisions of Title 23, United States Code, Highway Safety Transfer funds have been appropriated out of the Highway Trust Fund to finance local safety program projects under the direct administration of the Department of Transportation & Development and the funds will be used to improve road safety at five intersections by installing regulatory and warning signs, flashing solar beacons and pavement markings. He said the State chose the intersections based on certain criteria and those locations are West Arizona Avenue at South Homer Street, North Monroe Street at West Georgia Avenue, Everett Street at West Mississippi Avenue, Vaughn Street at White Street and Bonner Street at East Texas Avenue. Motion was made by Alderwoman Marie Riggs and seconded by Alderwoman Glenda Howard to adopt the resolution. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote.
(RESOLUTION NO. 780 OF 2012)
III. POLICE:
A. CONSIDER ORDINANCE NO. ____ OF 2012, AMENDING SECTION 21-1 OF CHAPTER 21 OF THE CODE OF ORDINANCES OF THE CITY OF RUSTON, LOUISIANA, RELATIVE TO GOLD AND SILVER ARTICLES AND ENACTING SECTIONS 21-1 AND 21-2 OF CHAPTER 21 RELATIVE TO PAWNBROKERS AND SECONDHAND DEALERS.
Chief Steve Rogers was present to discuss the matter saying the ordinance will require registration and documentation by person buying gold and silver articles and enforce the requirement that pawnbrokers and secondhand dealers report their transactions electronically to the Police Department. He added that passage of the ordinance will bring the City in line with state laws.
A.(1) PUBLIC HEARING REGARDING ORDINANCE AMENDING CHAPTER 21 OF THE CODE OF ORDINANCES OF THE CITY.
Mayor Hollingsworth called for a public hearing at 5:35 p.m. Mitch Dufour of Greenwood Avenue, Ruston, came forward to state that he felt the definition of “transaction” in the ordinance needed to be more specific. Having no one else from the audience to comment, the Mayor closed the public hearing at 5:37 p.m., and called for final consideration by the Aldermen. Bill Carter, City Attorney, stated that the ordinance was comparable to other cities and needed no further clarification. Alderman Elmore Mayfield made a motion, seconded by Alderman Jedd Lewis, to adopt the ordinance. The title of the ordinance was read, a roll call vote was taken and the following result was had:
YEA: ALDERWOMAN GLENDA HOWARD
ALDERMAN JEDD LEWIS
ALDERMAN ELMORE MAYFIELD
ALDERMAN JIM PEARCE
ALDERWOMAN MARIE RIGGS
NAY: NONE
ABSENT: NONE
The motion passed by unanimous vote. (ORDINANCE NO. 1625 OF 2012)
IV. WATER UTILITIES:
A. CONSIDER RESOLUTION NO. ____ OF 2012, DESCRIBING THE ACTIONS WHICH WILL BE TAKEN BY THE CITY REGARDING THE MUNICIPAL WATER POLLUTION PRVENTION ENVIRONMENTAL AUDIT REPORT IN ORDER TO MAINTAIN COMPLIANCE AND PREVENT EFFLUENT VIOLATIONS PER PERMIT REQUIREMENTS CONTAINED IN THE LOUISIANA WATER DISCHARGE PERMIT SYSTEM.
Keith Jeselink was present to discuss the resolution and stated that the City is required to inform the Louisiana Department of Environmental Quality that certain actions will be taken in order to maintain compliance and prevent effluent violations per permit requirements contained in the Louisiana Water Discharge Permit System. Motion was made by Alderman Jedd Lewis and seconded by Alderman Elmore Mayfield to adopt the resolution. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote. (RESOLUTION NO. 781 OF 2012)
B. CONSIDER RESOLUTION NO. ____ OF 2012, AUTHORIZING CITY TO ENTER INTO CONTRACT FOR CONSTRUCTION OF VIENNA, ARIZONA AND CALIFORNIA STREETS WATER SYSTEM IMPROVEMENTS PROJECT.
Keith Jeselink stated that the City desires to enter into contract with the lowest responsive responsible bidder for all work described in the construction plans and specifications for Vienna, Arizona and California Street Water System Improvements Project and further reported that the low bidder was S Bar S Construction. After discussion, motion was made by Alderman Jedd Lewis and seconded by Alderman Jim Pearce to adopt the resolution. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote. (RESOLUTION NO. 782 OF 2012)
V. PLANNING & ZONING:
A. CONSIDER FOR ACTION CASE NO. 1103-APPLICATION FOR CONDITIONAL USE PERMIT.
Case No. 1103: Application for conditional Use Permit
Applicant: Grace United Methodist Church
Location: 3411 North Trenton Street
Jim Hays was present to discuss the application for conditional use permit. He said Grace United Methodist Church has purchased the lot at 3411 North Trenton Street which adjoins their current property in its northeast corner. He added that this new lot has an existing 2800 square foot house and the church is requesting conditional use approval to use the house to expand their outreach ministry program in the community. He stated that the Zoning Commission had reviewed elements of the application in a public hearing on February 20, 2012, there were no objections from the public, and voted unanimously to recommend approval by the Board of Aldermen subject to the following conditions:
1) A one (1) year deadline from issuance of the conditional use permit for project completion; and,
2) The development must be substantially in conformance with the approved site plans submitted as part of the conditional use permit.
A.(1) PUBLIC HEARING REGARDING APPLICATION FOR CONDITIONAL USE PERMIT.
Mayor Hollingsworth called for a public hearing at 5:45 p.m. Having no one from the audience to comment, the Mayor closed the public hearing at 5:45 p.m., and called for final consideration by the Aldermen. Alderman Jim Pearce made a motion, seconded by Alderwoman Marie Riggs, to approve the application. The motion passed by unanimous vote.
VI. CODE ENFORCEMENT:
A. REQUEST PERMISSION TO START THE PROPERTY CONDEMNATION PROCESS AS REQUIRED BY ORDINANCE FOR THE BUILDING(S) OR STRUCTURE(S) LOCATED AT THE FOLLOWING ADDRESSES:
Address Owner
1200(1202) Pecan Karyn Woodard, Tajanae Ford, Rosie Singleton
805/807 Jones Robin L. Jackson
4000 Ridgemont Paul J. Harris, Sandra Day Harris
Bill Sanderson recommended that the listed properties be demolished, removed or improved to meet current Building Code and also requested permission to start the property condemnation process. Sanderson stated that all property owners have been notified. A motion was made by Alderman Jedd Lewis and seconded by Alderman Jim Pearce to approve Sanderson's recommendations. No vote was taken. Further discussion continued relative to the 805/807 Jones Street property and the criteria used for declaring structures condemned. Jedd Lewis inquired about a structure located on the East end of Texas Street and Bill Sanderson indicated he would assess the property needs. A motion was then offered by Alderwoman Glenda Howard and seconded by Alderman Jedd Lewis to approve Sanderson's recommendations. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote.
B. TAKE APPROPRIATE ACTION ON THE ABATEMENT OF THE SUBSTANDARD BUILDINGS(S) OR STRUCTURE(S) LOCATED AT 713 ARLINGTON.
Bill Sanderson reported that the Council had previously voted to accept a recommendation to demolish, remove or improve the structure(s) at 713 Arlington and to start the property condemnation process. He reported that the property owners (Frederick Leon Garr, Carolyn Jenkins and Ranza G. Trotter) have been notified of the hearing. He further stated that a remodel permit had been issued for this property and a contractor is working on the structure. Sanderson recommended that the Council set a deadline of ninety (90) days for owners to repair, demolish or remove the structures and if the owners fail or refuse to comply with the order within the time frame allowed, then the City may proceed with the cleanup with all costs billed to the owner.
B.(1) PUBLIC HEARING REGARDING ABATEMENT OF THE BUILDING(S) OR STRUCTURE(S) LOCATED AT 713 ARLINGTON.
Mayor Hollingsworth called for a public hearing at 5:52 p.m. Reverend McLain of Shreveport spoke in behalf of the family and asked for more time to work on the structures. Alderwoman Howard explained that ninety days had been given and when that time period had lapsed, they would revisit the matter, if needed. Having no one else from the audience to comment, the Mayor closed the public hearing at 5:54 p.m., and called for final consideration by the Aldermen. After discussion, a motion was made by Alderwoman Glenda Howard and seconded by Alderman Elmore Mayfield to approve Sanderson's recommendations and proceed with the appropriate action. The motion passed by unanimous vote.
VII. ADJOURN MEETING:
There being no further business, the meeting of the Mayor and Board of Aldermen was adjourned at 5:55 p.m.
April 2, 2012
APPROVED
ATTEST:
EMMETT GIBBS, CLERK
DAN HOLLI NGSWORTH, MAYOR
1td: April 6, 2012

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