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THE VILLAGE OF SIMSBORO MONTHLY

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THE VILLAGE OF SIMSBORO MONTHLY TOWN HALL MEETING MINUTES MONDAY, NOVEMBER 7, 2011
The Village of Simsboro met in regular session Monday, November 7, 2011 at 6:00 P.M. Council members present were Alderman Pam Durrett, Alderman Doug Durrett and Alderman Tiffany Cole. Mayor Hendricks called the meeting to order. Alderman Pam Durrett voiced the prayer. Mayor Hendricks led in the Pledge of Allegiance. Mayor Hendricks presented the agenda to the aldermen. A motion was made by Alderman Tiffany Cole to accept the agenda as presented and seconded by Alderman Pam Durrett. Motion passed. PUBLIC COMMENT: Mayor Hendricks stated he moved this line item to the beginning of the agenda following other municipalities. All comments can be made on anything on the agenda. All questions which were asked referred to the renovation of the Old Fire Station and were discussed and answered by Mayor Hendricks. This discussion is recorded and available. THELMA WILLIAMS COMMENTS: Mrs. Williams was not present. A prayer was said for her and Mr. William's health issues by Mayor Hendricks. DISCUSSION OF RENOVATION PROJECT: Mayor Hendricks will attempt to schedule a special called meeting with the Foundation Company and inspectors. Peggy Stewart, Clerk read the minutes from the October 3, 2011 meeting. Alderman Doug Durrett commented, the invoices and checks that he questioned should be in the minutes as not being approved. He also stated he made a motion and it was seconded that we could not start the project without a vote. Mayor Hendricks asked for a motion to approve the minutes with the changes. A motion was made by Alderman Pam Durrett, seconded by Alderman Doug Durrett. Motion passed. Mayor Hendricks asked Peggy Stewart, Clerk, to read the minutes from the Special Called Meeting on Saturday, October 8, 2011. Mayor Hendricks stated there was no vote to proceed by the Aldermen and this is NOT a contradiction to the minutes for our previous town hall meeting. Mayor Hendricks asked if there were any corrections to the minutes. There were none. Mayor Hendricks asked for a motion to approve the minutes as presented. A motion was made by Alderman Pam Durrett and seconded by Alderman Tiffany Cole. Motion passed. APPROVAL OF MUNICIPAL BILLS: Mayor Hendricks opened the floor for discussion. There were no questions or comments. The Mayor asked for a motion to approve the municipal bills as provided. A motion was made to approve the municipal bills as presented by Alderman Doug Durrett, seconded by Alderman Tiffany Cole. Motion passed. DISCUSSION-APPROVAL OF MUNICIPAL BILLS: Mayor Hendricks stated that he discussed approval of municipal bills with past Alderman Al Madden. He read from the minutes of the March 3, 2008 Town Hall Meeting, “Mayor Hendricks explained that by the Lawrason Act, he does not have to present the bills for approval from the Alderman, but historically this has been a practice and it also helps with checks and balances for the Aldermen to review monthly.” Mayor Hendricks stated he is going to exercise the authority provided by the Lawrason Act. There will not be a line item of Approval of Municipal Bills but there will be a line item for Discussion of Municipal Bills. The bills will be made available to the Aldermen for their review but they will not approve them. Financial Report: Doug Brewer was absent and no financial report was submitted. RESOLUTION 22-11: 2011 AUDIT/CAMERON, HINES & HARTT questionnaire was presented to the Aldermen for review. The review was conducted and questions were answered. Mayor Hendricks asked for a motion to approve Resolution 22-11. A motion was made by Alderman Pam Durrett, seconded by Alderman Tiffany Cole. A roll was call was conducted: Alderman Pam Durrett, yea; Alderman Tiffany Cole, yea; Alderman Doug Durrett, yea. Resolution 22-11 passed. WATER/ SEWER REPORT: Shelby Kelley stated that everything is going good and all results are good. Mayor Hendricks stated the 2012-2013 LCDGB Grant for streets was reported incorrect. The information he had received as being denied was for the 2010-2011 LCDBG Grant. Therefore, the Village will continue to pursue the street grant for the 2012-2013 Session. PLANNING & ZONING REPORT: Mayor Hendricks introduced a permit that was submitted by Sammye Best to place a mobile home at 114 Second Street for her grandmother to live in. Due to zoning ordinances, the P & Z Committee denied the permit. The Aldermen asked if the request is for a temporary set-up; where will the unit be located on the lot and pictures of the structure. Alderman Pam Durrett made a motion to table this request until this information could be obtained. The motion was seconded by Alderman Tiffany Cole. Motion passed. Mayor Hendricks asked for a motion to adjourn the meeting. Alderman Doug Durrett asked that the Aldermen be given any Permit to be approved prior to the meeting so they can have time to see what is being requested. Alderman Pam Durrett asked if Laureen Mayfield had resigned as Chairman of the Planning & Zoning Committee. Mayor Hendricks stated that she has not resigned and will hold the position until he can find someone to take her place. Motion to adjourn the meeting was made by Alderman Tiffany Coleman, seconded by Alderman Pam Durrett. Motion passed. Meeting adjourned at 8:00 P.M.
Willie Hendricks, Mayor
Peggy Stewart, Clerk
1td: December 19, 2011

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