MINUTES. CITY OF GRAMBLING, GRAMBLING, LOUISIANA. October 6, 2011
MINUTES. CITY OF GRAMBLING, GRAMBLING, LOUISIANA.
October 6, 2011
Mayor Edward R. Jones opened the regular session of the Grambling City Council at 6:25 p.m. at Grambling City Hall. Council member Birdex Copeland, Jr. offered the invocation and led the council and congregation into the Pledge of Allegiance. Present were the following Council members: Birdex Copeland, Jr., Yanise Days, Cathy Holmes, Cullen Jackson and Roy Jackson. It was moved by Council member Roy Jackson and seconded by Council member Cullen Jackson to adopt the Minutes dated September 1, 2011.
Roll call was as follows:
Council member Birdex Copeland, Jr.
Council member Yanise Days
Council member Cathy Holmes
Council member Cullen Jackson
Council member Roy Jackson
Nay Abstain Absent
The motion was carried to adopt the minutes of the Meeting dated September 1, 2011. It was moved by Council member Cullen Jackson and seconded by Council member Roy Jackson to adopt the agenda as presented.
Part II. The following Political Candidates for the October 22, 2011, election gave a (1) one-minute introduction: Mr. Mike Stone- Lincoln Parish Sheriff, Mr. Larry Jones- Lincoln Parish Sheriff, Ms. Hazel Hunter- Lincoln Parish Police Jury, Ward 2, and Mr. Charles Owens- Lincoln Parish Police Jury- Ward 1.
2. Mr. Dean Dick, Engineer, wasn't present, but the following status update report was received:
Project # Project Description/Project Status
Reclamation of Downtown Grambling (744-31-0013): Agreement executed March 7,
2008. Application reviewed for ineligible items. Project progress held up due to removal of aerial power lines. Entergy proposal and schematic received on 5/11/09. Cost to the City for relocating overhead lines to rear alignment is $128,352.81.
2221 Department of Interior Funding - Water Well #7: Request instructions for application for funds to be forwarded 10/6/11.
2261 MLK-East Sewer Extension Design: (#50-MA6-08B-02) Plans and Profile construction sheet layout progressing slowly due to WWTP and water well renovation priority. Supplemental construction funds totaling $477,000 were rescinded by EPA budget cuts, and letter dated 9/28/11.
2306 Area 1 Annexation: South I-20 Frontage Road Refusal to sign petition by Donald R. Nelson dated 7/1/10. Annexation area to be expanded to include Hwy 150 properties.
2313 Grambling WWTP: Re-budget #4 , approved by LDEQ. Project Close-out documents submitted to LDEQ by letter dated 9/14/11. Final Request For Payment submitted 9/21/11.
EPA Audit - ARRA document verification Site Visit conducted on Friday, September 2, 2011, at 11:30 AM. Requested copies of Contractor's purchase orders as recommended by reviewers.
2316 0809 CWEF (Water) Approval of Emergency Project Modification Amendment submitted 8/30/11 is pending receipt of legislative support letters emailed out on 10/4/11. The $50,000 grant to be used to restore Well #5 operation and conversion to vertical line shaft design.
2377 LGAP 0910: (Sewer) Equipment purchases are continuing under this grant funding for in-house lift station upgrades and sewer repairs. Remaining funds total $237.74. Completion of close-out forms pending submittal of final invoice.
2394 EECDG City Hall Renovations: Received proposal for Town Hall HVAC upgrades from Albritton's Service Company. Engineer's recommendation is to go with (2)-18 SEER, 5-ton HVAC units plus the two suggested add-ons, totaling $16,500.00, issued 9/29/11. Total grant of $30,827.00, leaves $14,327.00 available for exterior lighting and possible security system monitoring and electrical signage. Buy-American letter for York manufacturer forwarded to State for pre-approval.
2409 Well No. 4 Plans and Specifications F P & C Project Manager currently reviewing draft Engineering Agreement and Project Budget. Plans and Specifications forwarded by letter dated 9/29/11 for review and approval by F P & C and LA Health and Hospitals for authorization to advertise for bids and Sanitary Code Permit, respectively.
2423 Grambling Sludge Disposal Permit: Sewage Sludge and Biosolids Use or Disposal Permit Application completed except for required Appendix reports. Deadline extended to 1/1/2013.
2447 LGAP 1011 (Unsewered Areas - West College) Responded to project feasibility to Facility Planning & Control by email dated 9/9/11 for cash conversion of $125,000 to facilitate project bidding.
2494 Citywide Retrofit of AMR Meters with built-in leak detection: Shared responsibilities
for joint effort with TRITON AMI established within proposed budget on August 12, 2011.
2497 Community Center Renovation: 100% completion achieved. TRANSITION PLAN completed as requested by USDA. Release of funds for City's truck is pending. USDA Pre-application authorized for Town Hall.
2498 Safe Routes to School Signed agreement w/executed Resolution forwarded to La DOTD Contract Services to complete legal requirements. Receipt of executed contract, forwarded this date by LaDOTD, will authorize commencement of design.
2500 WWTP Upgrades (Project #CS221056-01) Receipt of Categorical Exclusion from LDEQ, dated 8/15/2011, has authorized the preparation of Project Plans and Specifications for the project. Full application is in progress.
2515 FY 2011-2012 LGAP Application: LGAP assistance requested for supplemental funding for emergency repairs for Well #5 and distribution system conversion to a single system. Application submitted 9/13/11. Well #5 startup conducted on 10/5/11.
2529 Grambling Back Pressure Sustaining Valve Assembly: Bid solicitation for turnkey installation forwarded to TGS Contractors, Inc. of Minden on 10/3/11. Electrical controls and signal transfer components to be purchased by City using local funds.
Part III. Comments
Mayor Jones stated that the Administrative Office and the Water Department have been located to 127 King Street since September 16, 2011.
Police Department/Fire Department/911 Commission
Chief Tommy Clark, Jr. stated that the Police Department is now utilizing the old City Hall. The Fire Department has had a lot of Safety Training during the month. The 911 Commission will meet October 20, 2011.
Mr. Vivian Moffett had no report.
To comply with ACT No. 850 H.B. No.1307 the Mayor allowed time for the Public to make comments before the adoption of the proposed Ordinances
Part IV. Old Business
1. It was moved by Council member Cathy Holmes and seconded by Council member Cullen Jackson to adopt the following:
ORDINANCE NO: #0901011-1
AN ORDINANCE TO AMEND ORDINANCE NO. 0510-1 AND ARTICLE B, SECT. 10-2002(C) OF THE MUNICIPAL CODE OF THE CITY OF GRAMBLING, LOUISIANA, TO REGARDING PERMIT FEES AND STANDARDS FOR BOTTLE/BYOB CLUBS
2. It was moved by Council member Cathy Holmes and seconded by Council member Birdex Copeland, Jr. to adopt the following:
ORDINANCE NO: #0901011-2
AN ORDINANCE OF THE CITY OF GRAMBLING PROHIBITING THE POSSESSION OF FIREARMS AT BOTTLE/BYOB CLUBS AND ESTABLISHING PENALTIES FOR VIOLATION OF SAME
3. It was moved by Council member Roy Jackson and seconded by Council member Yanise Days to adopt the following:
ORDINANCE NO. #0901011-3
AN ORDINANCE OF THE CITY OF GRAMBLING PROHIBITING SIMPLE POSSESSION OF MARIJUANA AND ESTABLISHING PENALTIES FOR SAME.
4. It was moved by Councilmember Cathy Holmes and seconded by Council member Cullen Jackson to adopt the following:
ORDINANCE NO. #0901011-4
AN ORDINANCE OF THE CITY OF GRAMBLING TO DECLARE IT UNLAWFUL FOR ANY PERSON TO MAKE, CONTINUE OR CAUSE TO BE MADE OR CONTINUED ANY LOUD, UNREASONABLE OR UNUSUAL NOISE OR ANY NOISE WHICH DISTURBS, INJURES OR ENDAGERS THE COMFORT, REPOSE, HEALTH, PEACE, OR SAFETY OF OTHERS, WITHIN THE CITY LIMITS.(Disturbing the Peace)
5. It was moved by Council member Cathy Holmes and seconded by Council member Cullen Jackson to adopt the following:
ORDINANCE NO: #0901011-5
An Ordinance To Repeal Section 2 of Ordinance No.11:22 - 11:24 of The City of Grambling Code of Ordinances originally adopted on December 2, 1999 and to adopt a new ordinance to provide for regulation of noxious weeds and grass in compliance with Louisiana Revised Statutes 33:5062, et. seq..
NOW THEREFORE BE IT ORDAINED BY the Board of Aldermen of the City of Grambling that Section 2 of Ordinances 11:22-11:24 (which should have been identified as 1202099-1) originally adopted on December 2, 1999, are hereby repealed and replaced in their entirety and a new ordinance (Obnoxious Weeds & Grass)
6. It was moved by Council member Cathy Holmes and seconded by Council member Cullen Jackson to adopt the following:
ORDINANCE NO: #0901011-6
An Ordinance to Repeal Section 1 of Ordinance No.11:22 - 11:24 of The City of Grambling Code of Ordinances originally adopted on December 2, 1999, and amended May 6, 2004, and to adopt a new ordinance to provide for regulation of accumulation of junk, debris, and abandoned cars in compliance with the Louisiana Revised Statutes.
NOW THEREFORE BE IT ORDAINED BY the Board of Aldermen of the City of Grambling that Section 1 of Ordinances 11:22-11:24 (which should have been identified as 1202099-1) originally adopted on December 2, 1999 and amended May 6, 2004 are hereby repealed (Storing Junk, Debris and Inoperable Abandoned Vehicles)
7. It was moved by Council member Yanise Days and seconded by Council member Roy Jackson to adopt the following:
ORDINANCE NO: #0901011-7
AN ORDINANCE OF THE CITY OF GRAMBLING ESTABLISHING MINIMUM AGE REQUIREMENTS AT BOTTLE/BYOB CLUBS AND ESTABLISHING PENALTIES FOR VIOLATION OF SAME
8. It was moved by Council member Roy Jackson and seconded by Council member Cathy Holmes to adopt the following:
ORDINANCE NO: #0901011-8
AN ORDINANCE OF THE CITY OF GRAMBLING PROHIBITING LOITERING IN THE PARKING LOT AND ON THE PREMISES OF BOTTLE/BYOB CLUBS AND ESTABLISHING PENALTIES FOR VIOLATION OF SAME
9. It was moved by Council member Cathy Holmes and seconded by Council member Roy Jackson to adopt the following:
ORDINANCE NO: #0901011-9
AN ORDINANCE TO AMEND ORDINANCE NO. 0510-1 AND ARTICLE B, SECT. 10-2002(D) OF THE MUNICIPAL CODE OF THE CITY OF GRAMBLING, LOUISIANA, TO REGARDING SECURITY SERVICES AND STANDARDS FOR BOTTLE/BYOB CLUBS AND ESTABLISHING PENALTIES FOR VIOLATION OF SAME
Part V. New Business
1. It was moved by Council member Roy Jackson and seconded by Council member Cullen Jackson to introduce the following:
Suddenlink Communications An Ordinance setting the franchise fee to be paid by those entities providing cable or video service within the City of Grambling municipal limits under a state - granted franchise authority and otherwise providing with respect thereto.
WHEREAS, pursuant to the provisions of the Consumer Choice for Television Act of 2008, codified at LSA-RS, 45:1361 et seq, any person or entity desiring to provide cable or video services within the City of Grambling may do so by obtaining a state-issued certificates of franchise authority;
WHEREAS, pursuant to the provision of LSA-R.S. 45:1366, the holder of a state issued certificate of franchise authority for cable or video service is required to pay a franchise fee to a municipality in which it operates upon the passage of an resolution by municipality setting such a fee; and
WHEREAS, there are persons or entities which operate or desire to operate cable or video services within the City of Grambling municipal limits.
BE IT THEREFORE resolved by the City of Grambling Council of the City of Grambling, State of Louisiana, that all persons or entities providing cable or video services to citizens of the City of Grambling pursuant to a state-issued certificate of franchise authority as provided in LSA-R.S. 45:1366, pay the City of Grambling a franchise fee equal to 5% of the cable or video service provider's gross revenues, as that term is defined by the “Consumer choice for Television Act of 2008,” derived from operations within the City of Grambling municipal limits.
BE IT FURTHER RESOLVED, that all ordinances in conflict herewith are hereby repealed, except those approving any cable or video franchise agreement in force and effect between the City of Grambling and any cable or video service provider.
2. It was moved by Roy Jackson and seconded by Council member Cathy Holmes to introduce the following:
AN ORDINANCE OF THE CITY OF GRAMBLING TO DECLARE PROPERTY AS SURPLUS AND TO AUTHORIZE SALE OF SAID SURPLUS PROPERTY.
Section 1. Pursuant to a motion held at the Board of Aldermen Meeting held on October 6, 2011, the following property was deemed to be surplus property as such property is no longer needed for public purposes and that same should be sold:
Wireless tenant lease agreement with AT&T regarding a wireless satellite located at 444 RWE Jones Drive Grambling, Louisiana.
Section 2. In order to accomplish the sale of the surplus lease agreement, the City of Grambling intends to execute an option to sell the above listed surplus property for $100 with said option granting the buyer the exclusive right to purchase the lease agreement for a minimum price of $203,594 within 90 days of the execution of the option with the City of Grambling.
A Public Hearing will be held on said ordinance on November 3, 2011 at 5:30 p.m. in the Council Chambers.
3.It was moved by Council member Birdex Copeland, Jr. and seconded by Council member Yanise Days to adopt the following:
“WHEREAS, an expedited infrastructure improvement and/or relocation will be a financial strain on the operating budget restraints and limited revenue sources associated with a Louisiana municipality;”
“WHEREAS, the elimination of this infrastructure interruption and threat to health and welfare will benefit the growth and utilization of this areas and free up maintenance personnel to focus on other potential problems;”
“WHEREAS, the City of Grambling has insufficient unappropriated funds on hand for the required capital improvement project;”
“NOW, THEREFORE BE IT RESOLVED, in accordance with the requirements of the FY12 Capital Outlay Act 22 of 2011, the Mayor and Board of Alderman of the City of Grambling do hereby support and cordially request grant authorization to execute and submit an application for the 2011-2012 Capital Outlay Appropriations.”
By affirmative vote of __ 5___ to __0___ was declared adopted by the Board of Alderman this October 6, 2011.
The Resolution was declared adopted on the 6th day of October, 2011.
4. It was moved by Council member Birdex Copeland, Jr. and seconded by Council member Cullen Jackson the approval for EECDG former City Hall (2045 Martin Luther King, Jr. Avenue) Renovations. The total grant is $30,827.00.
5. It was moved by Council member Cathy Holmes and seconded by Cullen Jackson the approval of the following Water Adjustments:
Jerrilene Washington * Enchante Marsh
LaKesia Johnson * William Arrington
It was moved by Council member Yanise Days. and seconded by Council member Cullen Jackson to adjourn this meeting at 7:15 p.m.
Edward R. Jones, Mayor Pamela J. Stringfellow, CMC
“This institution is an equal opportunity provider.”
1td: November 10, 2011