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THE VILLAGE OF SIMSBORO

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THE VILLAGE OF SIMSBORO
MONTHLY TOWN HALL MEETING MINUTES
MONDAY, JULY 11, 2011 6:00 P.M.
The Village of Simsboro met in regular session Monday, July 11, 2011 at 6:00 P.M. Council members present were Alderman Pam Durrett, Alderman Tiffany Cole and Alderman Doug Durrett. Mayor Hendricks called the meeting to order. Alderman Pam Durrett voiced a prayer and Mayor Hendricks led in the pledge of allegiance. Mayor Hendricks asked to amend the agenda listed as 2012-2013 LCDBG to add Resolution No. 17-11 Project Engineer and Resolution No. 18-11 Project Administrative Consultant. A motion was made by Alderman Pam Durrett, seconded by Alderman Tiffany Cole to amend the agenda as requested. Vote was unanimous. Motion passed. Peggy Stewart, Clerk, read the minutes for the regular session on Monday, June 6, 2011. Mayor Hendricks asked if there were any questions or corrections. Mayor Hendricks made a correction on the Public Comment stating that “All who had completed the Public Comment forms and turned them back in prior to the meeting were allowed to state their comments regarding annexation.” He asked for any other changes. There were none. Mayor Hendricks asked for a motion to approve the minutes with the change. A motion was made by Alderman Pam Durrett, seconded by Alderman Tiffany Cole to approve the minutes. Vote was unanimous. Motion passed. Peggy Stewart, Clerk, read the minutes for the Special Called Meeting on Monday, June 20, 2011. Mayor Hendricks asked the Aldermen if there were any questions or corrections. There were none. Mayor Hendricks asked for a motion to approve the minutes as read. A motion was made by Alderman Tiffany Cole, seconded by Alderman Pam Durrett to approve the minutes as read. Vote was unanimous, motion passed. Peggy Stewart, Clerk, read the minutes for the Special Called Executive Meeting on Tuesday June 28, 2011. Mayor Hendricks asked the aldermen if there were any changes to the minutes as read. There were none. Mayor Hendricks stated that he would provide additional detail regarding the Executive Meeting later in the meeting when the LCDBG grant agenda item is discussed. Mayor Hendricks asked for a motion to approve the minutes as read. A motion was made by Alderman Pam Durrett, seconded by Alderman Doug Durrett to approve the minutes as read. Vote was unanimous, motion passed. Mayor Hendricks asked for questions or comments with reference to the approval of the municipal bills as presented. There were none. A motion was made by Alderman Pam Durrett, seconded by Alderman Tiffany Cole to approve the municipal; bills.. Vote was unanimous, motion passed. The Health Hut Report was presented by Dr. Leonel Lacayo and Phyllis Goins. This program is funded by the Lincoln Health Foundation. The Health Hut is a program outlined to furnish health care for uninsured/underinsured individuals. This service will be offered to Simsboro and surrounding towns including all of Lincoln Parish. The Mobile Clinic will come to each town weekly or bi-weekly, yet to be determined. It is a non-profit organization serving the people of Lincoln Parish's health needs. Dr. Lacayo requested a place to park the Mobile Clinic, to have a plug-in for electricity and maybe a place for an extended waiting room. Mayor Hendricks stated that Simsboro will do some research and inform them of the results. Diversified Land Management: A presentation was given by Steve Whitewing and Bud Elmore. Details were explained about the process of seismographic work which will be done in and around Simsboro. Mayor Hendricks asked the Aldermen if they had any comments. Alderman Doug Durrett requested an addendum to the contract specifying 300 foot clearance around dwellings be added to the contract and to contact the Town Hall before work is started. A motion was made by Alderman Pam Durrett, seconded by Alderman Tiffany Cole to accept the addendum as requested by Alderman Doug Durrett. Motion approved. Financial Report: Doug Brewer, CPA was not present. There was no financial report.
2012-2013 LCDBG Grant:Mayor Hendricks and the Aldermen had chosen to pursue a grant to improve the streets in Simsboro in the May 2nd, 2011 Town Hall Meeting. He explained the Selection Process that was completed in the June 28, 2011 Special Called Executive Session Meeting. The Engineering company and the Administrative Consultant company had to be graded by the guidelines furnished by the LCDBG and the results thereof. Mayor Hendricks asked for questions. There were none. Resolution No. 17-11 to appoint Meyer, Meyer, LaCroix & Hixson as the Engineering Company for the LCDBG. A motion was made by Alderman Pam Durrett, seconded by Alderman Tiffany Cole to approve Resolution 17-11. Vote was unanimous, motion carried. Resolution No. 18-11 to appoint Frye/Magee LLC as Administrative Consultant for the LCDBG. A motion was made by Alderman Tiffany Cole, seconded by Alderman Doug Durrett to approve Resolution 18-11. Vote was unanimous, motion carried. Resolution No. 16-11 Lincoln Parish Hazard Mitigation Plan: Kip Franklin did a presentation on the benefits of the Hazard Mitigation Plan. Questions were answered. Mayor Hendricks requested a motion to approve Resolution 16-11 Lincoln Parish Hazard Mitigation Plan. A motion was made by Alderman Pam Durrett, seconded by Alderman Doug Durrett to approve Resolution 16-11. Vote was unanimous, motion carried. Mayor Hendricks asked for a motion to close the Town Hall meeting and re-open in a Public Hearing to discuss Ordinance 03-11 CenterPoint Agreement. A motion was made by Alderman Tiffany Cole, seconded by Alderman Pam Durrett to close the Town Hall meeting.. Vote was unanimous, motion carried. Ordinance 03-11 CenterPoint Agreement: Mayor Hendricks explained the agreement and asked for questions. All questions were answered. Mayor Hendricks asked for a motion to close the public hearing and re-open in regular session. A motion was made by Alderman Pam Durrett, seconded by Alderman Doug Durrett to close Public Hearing and re-open in regular session.. Vote was unanimous, motion carried. Mayor Hendricks recommended a motion to approve Ordinance 03-11. He asked if there were any more questions. There were none. The motion was made by Alderman Pam Durrett, seconded by Alderman Tiffany Cole to approve Ordinance 03-11. Roll call was taken; Alderman Doug Durret, yea; Alderman Tiffany Cole, yea; Alderman Pam Durret, yea. Motion was approved. Water/Sewer Report: Shelby Kelley stated everything is going well. One of the lift stations went down a couple of weeks ago but was repaired and back in operation as required. Walter Carpenter presented a report about the May's Trailer Park Lift Station relocation. It should be completed in the next 3 weeks. DEQ will cover the expense of Sludge removal and disposal from the Sewer Treatment Center. He explained the process of accomplishing this.
No Planning & Zoning Permits
Town Hall Meeting: Mayor Hendricks requested a motion to move the meeting from August 1, 2011 to August 8, 2011 due to a conflict of obligations. The motion was made by Alderman Pam Durrett, seconded by Alderman Tiffany Cole to change August Town Hall meeting to August 8, 2011. Vote was unanimous. Motion passed.
Community Water Enrichment Fund Appropriation: Mayor Hendricks stated that the Village of Simsboro had applied for this grant previously and received a notification from the Governor that the grant has been approved in the amount of $25,000.00 to be used to improve the current water system.
Citizen Complaint: The citizen who filed the complaint was not present.
Public Comment: There were none.
Mayor Hendricks asked for a motion to close the meeting. A motion was made by Alderman Pam Durrett, seconded by Alderman Doug Durrett to close Town Hall Meeting. Vote was unanimous, motion carried.
Meeting adjourned at 7:40 P.M.
Willie Hendricks, Mayor
Peggy Stewart, Clerk
1td: August 15, 2011

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