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MINUTES OF A REGULAR MEETING OF THE MAYOR AND BOARD OF ALDERMEN

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MINUTES OF A REGULAR MEETING OF THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF RUSTON HELD ON MONDAY, JUNE 6, 2011, AT 5:30 P.M., IN COUNCIL CHAMBERS/COURTROOM, 2ND FLOOR, CITY HALL, 401 NORTH TRENTON, RUSTON, LOUISIANA
A regular meeting of the Mayor and Board of Aldermen of the City of Ruston was held Monday, June 6, 2011, at 5:30 p.m., in the Council Chambers/Courtroom, 2nd Floor, City Hall, 401 North Trenton, Ruston, Louisiana. A quorum was present, notice having been duly served. Mayor Dan Hollingsworth, Aldermen Jedd Lewis, Elmore Mayfield, Jim Pearce and Alderwomen Glenda Howard and Marie Riggs were present. Mayor Dan Hollingsworth called the meeting to order at 5:30 p.m. The invocation was delivered by Alderman Jim Pearce.
I. ADOPT:
A. AGENDA.
Motion was made by Alderman Elmore Mayfield and seconded by Alderman Jim Pearce to adopt the agenda. There were no comments from the audience. The motion passed by unanimous vote.
B. MINUTES OF MAY 2, 2011, REGULAR MEETING.
Alderman Jim Pearce made a motion, seconded by Alderman Elmore Mayfield to approve the Minutes of the May 2, 2011, Regular Council meeting. Mayor Hollingsworth asked for comments from the audience and there were none. The motion passed by unanimous vote.
II. ADMINISTRATION:
A. CONSIDER RESOLUTION NO. ____ OF 2011, AUTHORIZING CITY TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH TIPTON ASSOCIATES IN CONNECTION WITH IMPLEMENTATION OF RUSTON 21.
Lewis Love was present to explain the proposed resolution saying that the Ruston 21 Plan identifies and establishes deliverables associated with the resource efforts of Tipton Associates and Ashe Broussard Weinzettle which need to be developed and implemented in the second phase of Ruston 21. Motion was made by Alderman Jim Pearce and seconded by Alderman Elmore Mayfield to adopt the resolution. The Mayor asked for comments from the audience and John Hays asked about the cost involved. The motion passed by unanimous vote. (RESOLUTION NO. 740 OF 2011)
B. CONSIDER RESOLUTION NO. ____ OF 2011, AUTHORIZING CITY TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH A CODE CONSULTANT IN CONNECTION WITH IMPLEMENTATION OF RUSTON 21.
Lewis Love was present to explain the proposed resolution saying that the Ruston 21 Plan identifies and establishes deliverables associated with the resource efforts of a code consultant in order to assist in writing the Code. Motion was made by Alderwoman Glenda Howard and seconded by Alderman Jedd Lewis to adopt the resolution. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote. (RESOLUTION NO. 741 OF 2011)
C. REAPPOINT JIM SHEPHERD TO THE BOARD OF ADJUSTMENT FOR A TERM OF FIVE (5) YEARS.
Motion was made by Alderman Jedd Lewis and seconded by Alderman Elmore Mayfield to reappoint Jim Shepherd to the Board of Adjustment for a term of five (5) years. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote.
D. REAPPOINT TRAVIS DEFREESE TO THE PLANNING AND ZONING COMMISSION TO A TERM WHICH WILL EXPIRE JULY 1, 2015.
Motion was made by Alderman Jedd Lewis and seconded by Alderwoman Glenda Howard to reappoint Travis Defreese to the Planning and Zoning Commission to a term which will expire July 1, 2015. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote.
E. REAPPOINT WILBERT ELLIS TO THE PLANNING AND ZONING COMMISSION TO A TERM WHICH WILL EXPIRE JULY 1, 2015.
Motion was made by Alderman Elmore Mayfield and seconded by Alderwoman Glenda Howard to reappoint Wilbert Ellis to the Planning and Zoning Commission to a term which will expire July 1, 2015. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote.
F. SELECT OFFICIAL JOURNAL FOR THE CITY OF RUSTON.
A motion was made by Alderman Jim Pearce and seconded by Alderman Jedd Lewis to name The Ruston Leader as the City's Official Journal for 2011-2012. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote.
III. POLICE DEPARTMENT:
A. PUBLIC HEARING.
Steve Rogers explained that this ordinance brought the City Code in line with State Laws. Mayor Hollingsworth called for a public hearing at 5:35 p.m. Having no one from the audience to comment, the Mayor closed the public hearing at 5:35 p.m., and called for final consideration by the Aldermen.
B. CONSIDER ORDINANCE NO. ___ OF 2011, AMENDING SEC. 11-67 (b), SEC. 11- 69(b) AND SEC.11-108 (b)(1)c OF CHAPTER 11 OF THE CODE OF ORDINANCES OF CITY OF RUSTON, LOUISIANA.
Alderman Elmore Mayfield made a motion, seconded by Alderman Jim Pearce, to adopt the ordinance. The title of the ordinance was read, a roll call vote was taken and the following result was had:
YEA: ALDERWOMAN GLENDA HOWARD
ALDERMAN JEDD LEWIS
ALDERMAN ELMORE MAYFIELD
ALDERMAN JIM PEARCE
ALDERWOMAN MARIE RIGGS
NAY: NONE
ABSENT: NONE
The motion passed by unanimous vote. (ORDINANCE NO 1612 OF 2011)
IV. LIGHT & POWER:
A. CONSIDER RESOLUTION NO. ____ OF 2011, AUTHORIZING CITY TO ENTER INTO AGREEMENT FOR CONSTRUCTION OF A 40.5 KW GROUND- MOUNTED SOLAR PANEL FARM.
Darrell Caraway was present to explain that the City has recently been awarded an American Recovery and Reinvestment Act matching funds grant through the Louisiana Department of Natural Resources for the installation of a renewable energy photovoltaic system and the City desires to construct a 40.5 kw ground- mounted solar panel farm. He further stated that the City desires to enter into an agreement with the most responsive proposer for construction of this project. After a brief discussion, motion was made by Alderman Jedd Lewis and seconded by Alderwoman Glenda Howard to approve the resolution authorizing the City to enter into agreement with the lowest responsive responsible bidder for construction of a 40.5 kw ground-mounted solar panel farm. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote. (RESOLUTION NO. 742 OF 2011)
V. WATER UTILITIES:
A. CONSIDER RESOLUTION NO. ____ OF 2011, AUTHORIZING CITY TO ENTER INTO CONTRACT FOR CONSTRUCTION OF FRAZIER ROAD AND LITTLE RIVER ROAD UTILITY RELOCATION.
Troy Whitman explained that the Frazier Road and Little River realignment project is in conjunction with the State and the City is responsible for the utility relocation for that job. Motion was made by Alderman Jedd Lewis and seconded by Alderman Jim Pearce to adopt the resolution authorizing the contract with the lowest responsive, responsible bidder for the utility relocation project. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote. (RESOLUTION NO. 743 OF 2011)
B. CONSIDER RESOLUTION NO. ____ OF 2011, AUTHORIZING CITY OF RUSTON, LOUISIANA, TO ACQUIRE PROPERTY AND TO INSTITUTE EXPROPRIATION ACTIONS NECESSARY FOR CONSTRUCTION AND COMPLETION OF FY 2009 LCDBG SANITARY SEWER SYSTEM IMPROVEMENTS PROJECT IN THE CITY OF RUSTON, LOUISIANA.
Troy Whitman said this resolution gives permission for the City to acquire property for right-of-ways in connection with the LCDBG Sanitary Sewer System Improvements Project and to institute expropriation action if that becomes necessary. A motion was made by Alderwoman Glenda Howard and seconded by Alderman Jedd Lewis to adopt the resolution authorizing the City to acquire property and the authority to institute expropriation actions necessary for construction and completion of the 2009 LCDBG Sanitary Sewer System Improvements Project. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote. (RESOLUTION NO. 744 OF 2011)
VI. FIRE:
A. CONSIDER RESOLUTION NO. ____ OF 2011, ESTABLISHING RATES CHARGED FOR AMBULANCE SERVICES PROVIDED BY THE CITY OF RUSTON, LOUISIANA.
Chief James Austin, along with Vicky Pylant and Sandra Neely from the ACS Ambulance Billing Company, were present to discuss the proposed resolution saying that after careful study of the City rates charged for ambulance service, it would appear that an increase is in order. He explained that the increase was needed to keep up with the costs of gas, healthcare, equipment and training and that the rates have not been adjusted for inflation or otherwise in years. Chief Austin stated that by increasing the rates, the City could collect another $144,000 per year. Alderman Elmore Mayfield stated that he believed the City needed an increase in rates, but voiced his concern about not increasing the rates gradually. Motion was made by Alderwoman Glenda Howard and seconded by Alderman Jedd Lewis to adopt the resolution. The Mayor asked for comments from the audience and there were none. The motion passed with four (4) votes in favor of and one (1) vote opposed being Alderman Mayfield. (RESOLUTION NO. 745 OF 2011)
VII. CODE ENFORCEMENT:
A. REQUEST PERMISSION TO START THE PROPERTY CONDEMNATION PROCESS AS REQUIRED BY ORDINANCE FOR THE STRUCTURES LOCATED AT THE FOLLOWING ADDRESSES:
Address
Owner
1701 Farmerville Hwy.
DWS Properties, LLC, ACDS Ventures
616 Jackson Avenue Andrew & Lucy Frazier
1118 Arlington Emma Tellis, Denise Tellis, Sandra Tellis, Patricia Tellis
1120/1122 Arlington Emma Tellis, Denise Tellis, Sandra Tellis, Patricia Tellis
106 Snowden Lincoln Parish Police Jury
108 Snowden
Lincoln Parish Police Jury
110 Snowden
Lincoln Parish Police Jury
600 Calcote
Lincoln Parish Police Jury
Mark Joiner recommended that the listed properties be demolished, removed or improved to meet current Building Code and also requested permission to start the property condemnation process on the listed structures. He read a list of the properties. Joiner stated that all property owners have been notified. A motion was made by Alderman Jedd Lewis and seconded by Alderman Elmore Mayfield to approve Joiner's recommendations. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote. Alderman Mayfield asked Mr. Joiner to please monitor the progress of individuals who are tearing down their own structures.
B. PUBLIC HEARING FOR THE PROPERTY OWNERS OF 805 GROVELAND CONCERNING ABATEMENT OF THE SUBSTANDARD STRUCTURES LOCATED THERE.
Mark Joiner reported that the Council had previously voted to accept a recommendation to demolish, remove or improve the structure(s) at 805 Groveland and to start the property condemnation process. He reported that the property owner (Lincoln Parish Police Jury) has been notified of the hearing. Joiner recommended that the Council set a deadline of fifteen (15) days for the owner to repair, demolish or remove the structures and if the owner fails or refuses to comply with the order within the time frame allowed, then the City may proceed with the cleanup with all costs billed to the owner. Mayor Hollingsworth called for a public hearing at 5:59 p.m. Having no one from the audience to comment, the Mayor closed the public hearing at 5:59 p.m., and called for final consideration by the Aldermen.
C. DISCUSS AND TAKE APPROPRIATE ACTION ON THE ABATEMENT OF THE SUBSTANDARD STRUCTURES LOCATED AT 805 GROVELAND.
After discussion, a motion was made by Alderman Jedd Lewis and seconded by Alderwoman Glenda Howard to approve Joiner's recommendations and proceed with the appropriate action. The motion passed by unanimous vote.
D. PUBLIC HEARING FOR THE PROPERTY OWNERS OF 105 TURNER CONCERNING ABATEMENT OF THE SUBSTANDARD STRUCTURES LOCATED THERE.
Mark Joiner reported that the Council had previously voted to accept a recommendation to demolish, remove or improve the structure(s) at 105 Turner and to start the property condemnation process. He reported that the property owner is listed as Lincoln Parish Police Jury. Joiner recommended that the Council set a deadline of fifteen (15) days for the owner to repair, demolish or remove the structure and if the owner fails or refuses to comply with the order within the time frame allowed, then the City may proceed with the cleanup with all costs billed to the owner. Mayor Hollingsworth called for a public hearing at 6:00 p.m. Having no one from the audience to comment, the Mayor closed the public hearing at 6:00 p.m., and called for final consideration by the Aldermen.
E. DISCUSS AND TAKE APPROPRIATE ACTION ON THE ABATEMENT OF THE SUBSTANDARD STRUCTURES LOCATED AT 105 TURNER.
After discussion, a motion was made by Alderwoman Glenda Howard and seconded by Alderman Jedd Lewis to approve Joiner's recommendations and proceed with the appropriate action. The motion passed by unanimous vote.
F. PUBLIC HEARING FOR THE PROPERTY OWNERS OF 216 COTTON CONCERNING ABATEMENT OF THE SUBSTANDARD STRUCTURES LOCATED THERE.
Mark Joiner reported that the Council had previously voted to accept a recommendation to demolish, remove or improve the structure(s) at 216 Cotton and to start the property condemnation process. He reported that the property owner (New Hope Missionary Baptist Church of Ruston) has been notified of the hearing. Joiner stated that he had been in contact with a representative from the Church who had asked for sixty (60) days to make repairs to the structure. He recommended that the Council set a deadline of sixty (60) days for the owner to repair, demolish or remove the structure, and if the owner fails or refuses to comply with the order within the time frame allowed, then the City may proceed with the cleanup with all costs billed to the owners. Mayor Hollingsworth called for a public hearing at 6:01 p.m. Carl Roberts with New Hope Missionary Baptist Church of Ruston was present and stated that the sixty days was needed for repairing the structure and if it is not cost effective to do so, then they will have the structure removed. Having no one else from the audience to comment, the Mayor closed the public hearing at 6:03 p.m., and called for final consideration by the Aldermen.
G. DISCUSS AND TAKE APPROPRIATE ACTION ON THE ABATEMENT OF THE SUBSTANDARD STRUCTURES LOCATED AT 216 COTTON.
After discussion, a motion was made by Alderwoman Glenda Howard and seconded by Alderman Elmore Mayfield to approve Joiner's recommendations and proceed with the appropriate action. The motion passed by unanimous vote.
H. PUBLIC HEARING FOR THE PROPERTY OWNERS OF 709 EDGEWOOD CONCERNING ABATEMENT OF THE SUBSTANDARD STRUCTURES LOCATED THERE.
Mark Joiner reported that the Council had previously voted to accept a recommendation to demolish, remove or improve the structure(s) at 709 Edgewood and to start the property condemnation process. He reported that the property owners (Dennis Gipson, Dariea Wokomah, Herbie Gipson, Rebecca Harris, Tony Gipson, Tanaca Cheadle, Teanna Ramirez) have been notified of the hearing. Joiner stated that the owners will demolish the structure and recommended that the Council set a deadline of sixty (60) days. If the owners fail or refuse to comply with the order within the time frame allowed, then the City may proceed with the cleanup with all costs billed to the owners. Mayor Hollingsworth called for a public hearing at 6:04 p.m. Having no one from the audience to comment, the Mayor closed the public hearing at 6:04 p.m., and called for final consideration by the Aldermen.
I. DISCUSS AND TAKE APPROPRIATE ACTION ON THE ABATEMENT OF THE SUBSTANDARD STRUCTURES LOCATED AT 709 EDGEWOOD.
After discussion, a motion was made by Alderman Elmore Mayfield and seconded by Alderman Jedd Lewis to approve Joiner's recommendations and proceed with the appropriate action. The motion passed by unanimous vote.
J. PUBLIC HEARING FOR THE PROPERTY OWNERS OF 808 PEARL CONCERNING ABATEMENT OF THE SUBSTANDARD STRUCTURES LOCATED THERE.
Mark Joiner reported that the Council had previously voted to accept a recommendation to demolish, remove or improve the structure(s) at 808 Pearl and to start the property condemnation process. He stated that the owner of the property (Lowellton Price) has been notified of the hearing. Joiner reported that the property is in the process of being sold and that he had made contact with the buyer and the buyer understands that the structure must be brought up to Code or demolished and removed. Joiner recommended that action on this matter be deferred. Mayor Hollingsworth called for a public hearing at 6:05 p.m. Having no one from the audience to comment, the Mayor closed the public hearing at 6:05 p.m., and called for final consideration by the Aldermen.
K. DISCUSS AND TAKE APPROPRIATE ACTION ON THE ABATEMENT OF THE SUBSTANDARD STRUCTURES LOCATED AT 808 PEARL.
After discussion, a motion was made by Alderman Jedd Lewis and seconded by Alderwoman Glenda Howard to defer action until July. The motion passed by unanimous vote.
VIII. FINANCE:
A. REQUEST APPROVAL OF THE CITY OF RUSTON'S PORTION OF THE PROPOSED 2011/2012 BUDGET FOR THE LINCOLN PARISH SALES AND USE TAX COMMISSION.
Jerry Moore was present to discuss the proposed FYE 2011/2012 Budget for the Lincoln Parish Sales and Use Tax Commission. Following a brief discussion, motion was made by Alderman Elmore Mayfield and seconded by Alderman Jim Pearce to approve the City's portion of the proposed Sales Tax Commission Budget. The Mayor asked for comments from the audience and there were none. The motion passed by unanimous vote.
IX. ADJOURN MEETING:
There being no further business, the meeting of the Mayor and Board of Aldermen was adjourned at 6:06 p.m.
July 5, 2011
APPROVED
ATTEST:
EMMETT GIBBS, CLERK DAN HOLLI NGSWORTH, MAYOR
1td: July 11, 2011

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