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LINCOLN PARISH SCHOOL BOARD Ruston, Louisiana REGULAR SESSION

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LINCOLN PARISH SCHOOL BOARD
Ruston, Louisiana
REGULAR SESSION
Tuesday, June 7, 2011 6:00 p.m.
The Lincoln Parish School Board met in Regular Session on Tuesday, June 7, 2011, at 6:00 p.m. in the Board Room of the Lincoln Parish School Board Office, 410 South Farmerville Street, Ruston, Louisiana. Members present were Ms. Debbie Abrahm, Mr. Otha Anders, Mr. Michael Barmore, Ms. Lisa Best, Mr. Curtis Dowling, Mr. Danny Hancock, Ms. Mattie Harrison, Ms. Lynda Henderson, Mr. Trott Hunt, Mr. George Mack, and Mr. Joe Mitcham. Mr. Eddie Jones was absent. Prior to the meeting, 2010-2011 retirees of the Lincoln Parish School System were honored with a reception in the lobby of the school board office. President Otha Anders called the meeting to order, and Mr. Dowling gave the invocation. Ms. Harrison led in the Pledge of Allegiance to the American flag followed by Mr. Anders' welcome to board members, staff, press, retirees, and other special guests. He noted that Superintendent Danny Bell was representing the state at a meeting in Washington, D.C. Filling in for him as Secretary of the Board was Mary Null, Director of Curriculum, Instruction, and Special Programs. Upon a motion by Mr. Barmore, seconded by Mr. Mitcham, the Board unanimously voted to adopt the agenda as printed. Upon a motion by Ms. Henderson, seconded by Mr. Mack, the Board unanimously voted to approve the minutes of the Regular Session held on May 3, 2011, as distributed.
At this point in the meeting, the 29 retirees honored with an earlier reception were presented with small gifts and certificates of appreciation for a total of 637 years of faithful and dedicated service to the parish. Retirees were as follows:
NAME
SCHOOL
YRS. IN LINCOLN TOTAL YRS
Sallie Evans, Central Office (Supervisor) 35 - 36.5
Pamela Harris, Ruston Elementary School(Principal) 26 - 26
Jan Murphy, Central Office (Supervisor) 29.5 - 30.5
Ellen Breed, Ruston Elementary (Teacher) 11 - 27
Vivian Davis, Ruston Junior High (Teacher) 10 - 31
Tina Fair, Simsboro Elementary (Teacher) 7- 20
Sandra Garner, Ruston Junior High (Teacher) 39 - 40
Leslie Gray, Ruston Elementary (Teacher) 35.5 -35.5
Deborah Holliman, Itinerant (Literacy Coach) 11 - 21
Carol James, Cypress Springs (Teacher) 10 - 34
Gloria Johnson, Choudrant High (Teacher) 24 - 39
Linda Leggett, Simsboro Elementary (Teacher) 12 - 20
Mary Catherine Moss, Ruston Junior High (Teacher) 34 - 34
Betty Peoples Career, Academy (Teacher) 2.5 - 31.5
Jill Tatum Hillcrest, Elementary (Teacher) 18 - 40.5
Diane Soper, Pupil Appraisal (Psychologist) 23 - 29
Pat Stevens, A. E. Phillips (Teacher) 33 - 33
Kathy Stone, Pupil Appraisal (Coordinator) 23 - 28
Lee Sutton, Ruston High (Teacher) 21 - 27
Debra Crowe, Central Office (Secretary) 36.5 - 36.5
Sandra Spivey, Ruston Junior High (Teacher Aide) 32 - 32
Argusta Wilson, Cypress Springs (Teacher Aide) 33 - 33
L. O. Adams, Ruston District (Bus Driver) 13 - 23
Mary Minniefield, Ruston District (Bus Aide) 14 - 14
T. J. Johnson, Hillcrest Elementary(Custodian) 10 - 10
Helen Mitchell, I. A. Lewis (Custodian) 15 - 15
Helen Bennett, Glen View (Food Service Manager) 31 - 31
Barbara Hawthorne, Glen View ((Food Service Clerk/Tech) 19 - 19
Sandra McCullin, Ruston Jr High (Food Service Manager) 29 - 29
Mr. Anders thanked the retirees for their years of service and dedication, offered congratulations on their retirement, and wished them well. Cathi Cox-Boniol, Lincoln ACHIEVE Coordinator, introduced Emily Howell, Regional High School Teacher of the Year to the Board. She provided background information and presented a plaque to the Ruston High School educator in recognition of the honor. Ms. Cox-Boniol allowed Ms. Howell to introduce her guest and speak briefly to the Board. Recognizing two outstanding Ruston High School seniors was Paula Pardue, Secondary Academic Coordinator. She summarized the program and steps that led Elizabeth Sawyer and Valerie Wheat to be selected as National Merit Scholars. She presented plaques and introduced the girls. Ms. Pardue mentioned background information and some of the clubs and activities the students had been involved in. They introduced their guests. Choudrant High and Simsboro High agriculture departments have been collecting broken and obsolete property that has created clutter in areas that are now needed for other purposes. Ricky Edmiston, Secondary Supervisor, asked the Board to declare the property as surplus and grant permission to dispose of it. Upon a motion by Ms. Best, seconded by Mr. Barmore, the Board unanimously voted to declare the items presented on lists from the Choudrant High and Simsboro High agriculture departments as surplus and grant permission to dispose of them through the bid process and in a prudent manner. The Board served as a Committee of the Whole, and the following Personnel Committee agenda items were considered after being presented by Mary Null:
1.Retirement of the following effective May 31, 2011, unless otherwise noted: Sallie Evans, Title I and pre-k supervisor, effective June 30, 2011;
Debra Crowe, Title I secretary, effective June 30, 2011; Augusta Wilson, special educator tutor at Cypress Springs, effective May 27, 2011; Kathy Stone, Pupil Appraisal coordinator and school psychologist, effective September 1, 2011; Ellen Breed, special education teacher at Ruston Elementary; Leslie Gray, special education teacher at Ruston Elementary; Pam Harris, Principal at Ruston Elementary, effective June 30, 2011; Lee Sutton, English/social studies teacher at Ruston High; Mary Catherine Moss, reading/English teacher at Ruston Junior High; and Deborah Hollimon, itinerant literacy coach, effective June 14, 2011.
2.Resignation of the following effective May 31, 2011: Jill Murphy, itinerant special education teacher; Patricia Dunn, elementary teacher at Cypress Springs; Jada Walsworth, teacher at Hico Elementary; Susan Edminson, teacher at Ruston Elementary; Kandis Temple, science teacher at Ruston Junior High; and India Robinson, English/language arts at Ruston Junior High.
3.Points of Reference/ Transfers of the following effective August 15, 2011: Dave Anderson, transferring from Ruston High to physical education at I. A. Lewis replacing Wendell Crowe who transferred; Elaine Beavers, transferring from Simsboro School to teacher at Ruston Elementary replacing Mary Wilks-Kilgore who transferred; Wendell Crowe, transferring from I. A. Lewis to physical education at Ruston High replacing Dave Anderson who transferred; Amy Guerin from Ruston High to science at Ruston Junior High replacing Kandis Temple who resigned; and Mary Wilks-Kilgore, transferring from Ruston Elementary to teacher at Simsboro School replacing Elaine Beavers who transferred.
4.Employment of the following: Sheila Nugent as curriculum strategist at Simsboro School effective August 8, 2011, replacing Beverly Canterbury who is deceased; and Chris Jackson as language arts teacher at Ruston Junior High effective August 15, 2011, replacing Sandra Garner who retired.
5.Retirement of T. J. Johnson, custodian at Hillcrest Elementary, effective July 1, 2011.
6.Resignation of a custodian at Ruston High, Levell Jackson, effective April 27, 2011.
Upon a motion by Mr. Dowling, seconded by Mr. Mack, the Board unanimously voted to accept the personnel recommendations as presented. Bid opening was held on May 10, 2011, for the purchase of the following items for the 11-12 school year: duplicating paper, toilet tissue, paper towels, dust mop rentals, and gasoline and diesel. Charles Owens recommended that the Board accept the lowest bids meeting specifications.
Upon a motion by Mr. Hancock, seconded by Mr. Dowling, the Board unanimously voted to accept the lowest bids meeting specifications for the purchase of materials and supplies for the 11-12 school year as shown below:
COMPANY SUBMITTING BID
CPG Contract Paper Group, Inc. 4200 Cases of Copy Paper
Price Per Unit: $25.92
Total for 400 Cases: $108,864.00
Central Poly Corp. 800 Cases of Paper Towels
Price Per Case: $13.05
Total for 800 Cases: $10,440.00
Central Poly Corp. 400 Cases of Toilet Tissue
Price Per Case: $29.05
Total for 400 Cases: $11,620.00
Hill Oil Company Gasoline & Diesel
Unleaded Regular Cost + .0985 gallon
Unleaded Plus Cost + .0985 gallon
Unleaded Premium Cost + .0985 gallon
Road-Use Diesel Cost + .1025 gallon
Off-Road Diesel Cost + .1225 gallon
KAPS Textile Service
Dust Mop Rentals
18 inch .40 each weekly
36 inch .69 each weekly
48 inch .79 each weekly
Section 504 of the Healthy, Hungry-Free Kids Act of 2010 which become effective July 1, 2011, requires that school food authorities (SFA) participating in the National School Lunch Program ensure that schools are providing the same level of support for lunches served to students who are not eligible for free or reduced price lunches (paid lunches) as they are for lunches served to students eligible for free lunches. School Food Service Supervisor, Doris Marzett, communicated that if the average paid price is less than the difference between the federal reimbursement received for free meals and the federal reimbursement for paid meals, a SFA must either gradually adjust average prices or provide non-federal funding to cover the difference. Because the $2.18 difference in Lincoln Parish was greater than the average paid price of $1.125, she recommended raising the price for paid school meals by twenty-five cents ($0.25). Upon a motion by Ms. Best, seconded by Mr. Barmore, the Board unanimously voted to grant permission and authorize an increase of $0.25 for paid meals as follows:
2010-11 Prices 2011-12 Prices
Breakfast $0.75 $1.00
Elementary Lunch 1.00 1.25
Junior & High Lunch 1.25 1.50
On January 4, 2011, the Board adopted a resolution to call a special election on April 30, 2011, for voters to consider Ruston School District No. 1, Proposition 1, a bond election for capital improvements. The monies would be used for the new agriculture building and New Tech at Ruston High. According to George Murphy, Business Manager, the total of the votes was 616 FOR and 288 AGAINST, passing by a majority of 328 or 68.14%. In order to comply with the Louisiana Election Code, the Board must adopt a resolution canvassing the results of that election. Upon a motion by Mr. Hancock, seconded by Ms. Abrahm, the Board unani-mously voted by roll call to adopt the following:
RESOLUTION
A resolution providing for canvassing the returns and declaring the results of the special election held in Ruston School District No. 1 of the Parish of Lincoln, State of Louisiana, on Saturday, April 30, 2011, to authorize the incurring of debt and issuance of bonds therein. The time had arrived to adopt millages for 2011, and Mr. Murphy read in full a resolution containing that information. All millages remained the same as 2010 with the exception of the General Obligation Bonds for Choudrant SC #6 being reduced from 21 to 20 mills and the General Obligation Bonds for Simsboro SD #3 being reduced from 9 to 8.5 mills. He asked the Board to adopt the Resolution levying the millages. President Anders announced that this was the time specified for a public hearing regarding tax millages for 2011. Hearing no comments or questions, he asked for the Board's pleasure regarding the matter. Upon a motion by Mr. Barmore, seconded by Mr. Dowling, the Board unanimously voted by roll call to adopt the resolution to levy millages for 2011 as follows:
Resolution
Constitutional Tax (La. Const. Art. VII, Sect. 13) 4.23 mills
Special Maintenance & Operation 4.94 mills
Special Repair & Equipment 4.94 mills
Parish wide Maintenance & Operation 10.25 mills
Parish wide Maintenance & Operation 8.49 mills
Ruston School District #1 2.61 mills
Simsboro School District #3 2.99 mills
Dubach School District #5 3.25 mills
Choudrant School District #6 3.00 mills
General Obligation Bonds Ruston SD #1 11.50 mills
General Obligation Bonds Simsboro SD #3 8.50 mills
General Obligation Bonds Choudrant SD #6 20.00 mills
Voting by roll call FOR the above motion: Debbie Abrahm, Otha Anders, Michael Barmore, Lisa Best, Curtis Dowling, Danny Hancock, Mattie Harrison, Lynda Henderson, Trott Hunt, George Mack, and Joe Mitcham.
Voting AGAINST the motion: None.
Absent and not voting: Eddie Jones.
Because of the retirement of Pam Harris, principal at Ruston Elementary School, Mary Null shared Superintendent Bell's proposal to open the application process on Wednesday, June 8, 2011. The application period would close at 4:00 p.m. on Wednesday, June 22, 2011, with interviews to be scheduled on June 27 and/or June 28, 2011. A recommendation to fill the position would then be made at the July 5, 2011, board meeting. Ms. Null indicated that the process would be implemented in accordance with the court order pertaining to the selection of administrative personnel. She requested approval of the selection process. Upon a motion by Mr. Hunt, seconded by Ms. Henderson, the Board unanimously voted to approve the timeline to advertise and interview for principal of Ruston Elementary as explained above. Bond attorney, Grant Schlueter, was present and reminded board members that $3,415,000 of General Obligation Bonds was approved April 30, 2011, and they had just canvassed the returns earlier in the meeting. A discussion was held previously regarding designating this bond issue as a Qualified School Construction Bond (QSCB) issue that under federal law would permit them to be sold at close to 0% bonds. The Board had previously taken advantage of the program and had saved the tax payers a considerable amount of money. A proposal from Community Trust Bank was received that provided for a 1% coupon. After benefitting from the opportunity to earn interest on the funds set aside for repayment without being subject to arbitrage, that 1% translates into very close to 0%. For the property tax payers in the Ruston School District that means the bond issue will last 15 years instead of 20 years, and they will save about $1,000,000. Mr. Murphy thanked Mr. Schlueter, Community Trust Bank, and officer of the bank, David Darland, who was in attendance. They did not have to participate in the program but he is thankful they were willing to do so. Upon a motion by Mr. Dowling, seconded by Mr. Hunt, the Board unanimously voted by roll call to adopt the following:
RESOLULTION
Providing for the incurring of debt and issuance of Three Million Four Hundred Fifteen Thousand Dollars ($3,415,000) of Taxable General Obligation Bonds (QSCB), Series 2011, of Ruston School District No. 1 of the Parish of Lincoln, State of Louisiana; prescribing the form, terms and conditions of said Bonds; designating said Bonds as Qualified School Construction Bonds; designating the date, denomination and place of payment of said Bonds, providing for the payment thereof in principal and interest; and providing for other matters in connection therewith. Each year the governmental agencies which compose the Sales and Use Tax Commission must consider and approve the Commission's proposed budget. Mr. Mitcham presented the 11-12 proposed $383,700 budget for examination. He called attention to a decrease of $41,330 from the previous year which was a result of the Commission deciding to collect sales taxes for Union Parish. Administrator Jerry Moore called attention to two decreased line items: a $28,000 savings because a software package was purchased the previous year and another decrease because contract auditors will no longer be paid on an hourly basis which should save another $25,000. Mr. Murphy said that Mr. Moore will save the Lincoln Parish School Board approximately $50,000 by taking on the sales tax collections in Union Parish. Upon a motion by Ms. Best, seconded by Ms. Harrison, the Board unanimously voted to approve 11-12 Sales and Use Tax Commission's budget. Sales tax collections have increased 5.13% during the fiscal year through April; however, collections this year are expected to be down close to $3,000,000 compared to two years ago. This decline in collections will require the use of reserves to fund the salary supplement checks to the level of the previous year, announced George Murphy. A reserve has been accumulated for the purpose of maintaining the supplement amounts paid to employees in years where tax collections are less than previous years. Although he recommended that the June salary supplement checks remain the same as last year, $5,025 to certified and $2,513 to support employees, he said in future years a reduction in the amounts may be necessary if a sustained period of shortage in sales tax collections occurs. He requested the Board's approval of the payment amounts. Upon a motion by Mr. Barmore, seconded by Mr. Mitcham, the Board unanimously voted to approve the payment of salary supplement checks on June 24, 2011, in the amounts of $5,025 for certified staff and $2,513 for support staff. In accordance with state law, a solicitation for proposals was sent to the two newspapers in Lincoln Parish in order to name an official journal for the upcoming year. The Morning Paper proposed $4.50 for the first 100 words and 4.5 cents per word above 100 words with a $ .75 reduction if submitted on disk or e-mail. The Ruston Daily Leader offered $3.75 per legal square with a $ .50 discount per square if submitted by disk or e-mail. President Anders asked the Board's preference. Upon a motion by Mr. Dowling, seconded by Mr. Mitcham, the Board unanimously voted to name the Ruston Daily Leader as the official journal for fiscal year 11-12. In an effort to include additional staff development days in the calendar as a result of the instructional alignment efforts, Ms. Null presented a revised 11-12 school calendar. She asked the Board to approve the calendar. Upon a motion by Mr. Mitcham, seconded by Mr. Barmore, the Board unanimously voted to approve the revised 11-12 school calendar. Director of Auxiliary Services, Charles Owens, reported on the construction at Choudrant Elementary and Choudrant High School. He showed several pictures and said the projects were going well; the projects were almost on schedule. George Murphy presented a sales tax report for the month ending May 2011. Accumulations were $1,078,984 which was up 2.97% compared to the same month last year. Year-to-date $555,106 has been collected which was 4.93%. That was good news. Recoveries through audits were $15,055 for the month which was up 8.226% year-to-date. Collections in the 1967 and the 1979 sales tax fund were $490,447, and $588,536 went into the 1993 and 2000 fund. The primary reason for the escalation was an increase in auto sales in the parish. He also delivered an April 2011 financial update and called attention to the general fund which has gone down slightly since last month. About $723,000 will be received from the state for Edu Jobs in May. That will help the general fund balance. He briefly mentioned the other funds and said overall they were in good shape. The payment of salary supplement checks will require dipping into the reserves. Hopefully the legislature will vote to fund the full amount of MFP. Moving on to the health and dental plan, George Murphy said the fund was down $104,774 for the month and $145,409 for the year. Trott Hunt is serving on a state-wide Advisory Committee on Educator Evaluation (ACEE) that continues to study the added value testing possibilities for teacher evaluations. He briefly reported on their last meeting when they looked at the non-tested grades and subjects. They are in the information gathering phase, but will eventually make a recommendation to BESE. There being no further business to come before the Board, upon a motion by Ms. Best, the meeting adjourned at 7:23 p.m.
Danny L. Bell, Secretary
Otha L. Anders, President
1td: July 8, 2011

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