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The Lincoln Parish Police Jury met in regular session

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The Lincoln Parish Police Jury met in regular session on Tuesday, April 12, 2011, at 7:00 p.m., at its regular meeting place in the Courthouse, Ruston, Louisiana. Present were: Theresa Moore Wyatt, District One; Hazel D. Hunter, District Two; Bobby Bennett, District Three; Mike Franklin, District Four; David Hammons, District Five; Roy Glover, District Six; Jody Backus, District Seven; R. G. “Skip” Russell, District Eight; Joe Henderson, District Nine; Annie Brown, District Ten; Sharyon Mayfield, District Eleven; and R. D. “Mickey” Mays, District Twelve.
ABSENT: None
Theresa Wyatt called the meeting to order and Hazel Hunter delivered the Invocation. Annie Brown offered a motion, seconded by David Hammons, to approve the agenda. The motion carried with the following votes:
YEAS: Wyatt, Hunter, Bennett, Franklin, Hammons, Glover, Backus, Russell, Henderson, Brown, Mayfield and Mays
NAYS: None
ABSENT: None
Sharyon Mayfield offered a motion, seconded by Hazel Hunter, to approve the minutes of the March 8, 2011 meeting. The motion carried with the following votes:
YEAS: Wyatt, Hunter, Bennett, Franklin, Hammons, Glover, Backus, Russell, Henderson, Brown, Mayfield and Mays
NAYS: None
ABSENT: None
First on the Agenda was to consider a resolution authorizing the President to execute documents pertaining to Transportation Contract with Louisiana Department of Children and Family Services (S.T.E.P. Program). Mickey Mays offered a motion, seconded by Skip Russell, to approve the resolution.
RESOLUTION 2011-15
NOW, THEREFORE, BE IT RESOLVED by the Police Jury of Lincoln Parish, Louisiana, convened in regular session this 12th day of April, 2011, that it does hereby and herewith authorize President Theresa Wyatt to sign any and all documents pertaining to the Louisiana Department of Children and Family Services S.T.E.P. Program
And this resolution was declared adopted on this, the 12th day of April, 2011.
I, COURTNEY HALL, Parish Administrator, Lincoln Parish Police Jury, do hereby certify that the above and foregoing is a true and correct copy of a Resolution adopted by the Police Jury of Lincoln Parish, Louisiana, convened in regular session on the 12th day of April, 2011 at which meeting a quorum was present.
/s/ Courtney Hall Courtney Hall, Administrator
Lincoln Parish Police Jury
The motion carried with the following votes:
YEAS: Wyatt, Hunter, Bennett, Franklin, Hammons, Glover, Backus, Russell, Henderson, Brown, Mayfield and Mays
NAYS: None
ABSENT: None
Annie Brown offered a motion, seconded by Skip Russell, to approve a resolution supporting the Community Development Block Grant Program.
RESOLUTION NO. 2011 – 16
Whereas, the week of April 25 – April 30, 2011 has been designated as National Community Development Week and the Lincoln Parish Police Jury is/has been a participant in the Community Development Block Grant (CDBG) Program which funds public infrastructure, economic development, and housing programs in this community, and Whereas, in this community and communities throughout the nation, thirty five years of Community Development Block Grant Program funding has developed a strong relationship between this local government and its residents, principally those of low-to-moderate income, and Whereas, this community recognizes that the Community Development Block Grant Program is a partnership of federal, state and local government and community and business efforts, and that the services funded by the CDBG Program rely heavily on the dedication and good will of our combined efforts, Now, Therefore Be It Resolved, that during National Community Development Week 2011, this community gives special thanks and recognition to all participants whose hard work and devotion to the neighborhoods and their low- and moderate- income residents help ensure the quality and effectiveness of the Community Development Block Grant Program, and Be It Further Resolved, that this community, hereby petitions the U.S. Congress and Administration to recognize the outstanding work being done locally and nationally by the Community Development Block Grant Program, and of its vital importance to the community and to the people who live in its lower income neighborhoods, and Be It Further Resolved, that copies of this resolution be conveyed to the appropriate elected and appointed officials of the federal government and that this community’s name be added to the roll of those committed to the preservation and full funding of the Community Development Block Grant Program and maintenance of its essential features over the course of the next session of Congress. And this resolution was declared adopted on this, the 12th day of April, 2011.
/s/ Courtney Hall /s/ Theresa Wyatt Courtney Hall Theresa Wyatt
Parish Administrator Parish President
The motion carried with the following votes:
YEAS: Wyatt, Hunter, Bennett, Franklin, Hammons, Glover, Backus, Russell, Henderson, Brown, Mayfield and Mays
NAYS: None
ABSENT: None
Thomas Magee of Frye/Magee Consultants was present to review the FY 2012/2013 Louisiana Community Development Block Grant. He asked that the Jury consider three resolutions and appoint members to a selection committee. Sharyon Mayfield offered a motion, seconded by Joe Henderson, to approve a resolution adopting the Citizen Participation Plan.
RESOLUTION NO. 2011-17
CITIZEN PARTICIPATION PLAN
WHEREAS, the Lincoln Parish Police Jury has been afforded the opportunity to apply and participate in the State of Louisiana 2012/2013 Community Development Block Grant Program administered by the Division of Administration; and, WHEREAS, the STATE requires Grantees to establish procedures to ensure adequate citizen participation with the program; NOW THEREFORE BE IT RESOLVED, by the Lincoln Parish Police Jury, that the attached policy entitled “Citizen Participation Plan”, dated April 12, 2011 is hereby adopted.
Passed, approved and adopted by the Lincoln Parish Police Jury, Parish of Lincoln, State of Louisiana, on the 12th day of APRIL, 2011.
/s/ Theresa Wyatt /s/ Courtney Hall President Secretary
CERTIFICATE
I, Ms. Theresa M. Wyatt, President of the Lincoln Parish Police Jury, do hereby certify that the above and foregoing constitutes a true and correct copy of a Resolution passed, approved, and adopted by the Lincoln Parish Police Jury on the 12th day of APRIL 20 11.
/s/ Theresa Wyatt President
The motion carried with the following votes:
YEAS: Wyatt, Hunter, Bennett, Franklin, Hammons, Glover, Backus, Russell, Henderson, Brown, Mayfield and Mays
NAYS: None
ABSENT: None
David Hammons offered a motion, seconded by Joe Henderson, to approve a resolution adopting the procurement policy.
RESOLUTION NO. 2011-18
PROCUREMENT POLICY
WHEREAS, the Lincoln Parish Police Jury has been afforded the opportunity to apply and participate in the State of Louisiana 2012/2013 Community Development Block Grant Program administered by the Division of Administration; and, WHEREAS, the STATE requires the establishment of uniform procedures in compliance with OMB Circular A-102; NOW THEREFORE BE IT RESOLVED, by the Lincoln Parish Police Jury, that the attached policy entitled “Procurement Procedures of the Lincoln Parish Police Jury , Relative to the LCDBG Program” dated April 12, 2011 is hereby adopted. Passed, approved and adopted this 12th day of APRIL, 2011.
/s/ Theresa Wyatt
/s/ Courtney Hall President Secretary
CERTIFICATE
I, Ms. Theresa M. Wyatt, President of the Lincoln Parish Police Jury, do hereby certify that the above and foregoing constitutes a true and correct copy of a Resolution passed, approved, and adopted by the Lincoln Parish Police Jury on the 12th day of APRIL, 2011.
/s/ Theresa Wyatt President
The motion carried with the following votes:
YEAS: Wyatt, Hunter, Bennett, Franklin, Hammons, Glover, Backus, Russell, Henderson, Brown, Mayfield and Mays
NAYS: None
ABSENT: None
Annie Brown offered a motion, seconded by Joe Henderson, to approve a resolution adopting the Selection Criteria for Engineers and Consultants.
RESOLUTION NO. 2011-19
LINCOLN PARISH POLICE JURY
FY 2012-2013 LCDBG SELECTION CRITERIA
FOR ENGINEERS
WHEREAS, the Lincoln Parish Police Jury has been afforded the opportunity to participate in the State of Louisiana Community Development Block Grant (LCDBG) Program FY 2012-2013 administered by the Division of Administration; and, WHEREAS, it is necessary under the program regulations to authorize certain procurement actions for engineers and administrative consultants where LCDBG funds are utilized for such professional services and individuals to perform certain designated functions by the State. NOW THEREFORE BE IT RESOLVED, that the Lincoln Parish Police Jury as legal recipient of the LCDBG funds does hereby authorize the following actions:
SECTION I
WHEREAS, the projects to be applied for under the LCDBG 2012-2013 Program will require engineers; and, WHEREAS, the Program requires that a procurement process be established by the Parish; and, WHEREAS, the procurement process requires a selection committee to be designated to review and recommend to the Police Jury the professional firms most qualified to perform the duties as required. NOW, THEREFORE BE IT RESOLVED, that the Lincoln Parish Police Jury, as legal recipient of the FY 2012-2013 LCDBG Program funds, does hereby appoint the following persons as the FY 2012-2013 LCDBG Program Professional Services Selection Committee to review and rank engineering firms in conformance with the following selection criteria: Theresa Wyatt, Skip Russell, Joe Henderson, Annie Brown, Sharyon Mayfield, Mickey Mays
SECTION 2
ENGINEERING SERVICES
WHEREAS, the project to be applied for under the FY 2012-2013 LCDBG Program will require the procurement of an engineer services for projects in the Lincoln Parish Police Jury through a Request for Qualification Statements process based upon the following engineering selection criteria when LCDBG funds are utilized for such services; and, WHEREAS, the procurement process requires a selection committee to be designated to review and recommend to the Lincoln Parish Police Jury the professional firm most qualified to perform the duties as required in conformance with the following engineering selection criteria; and,
ENGINEERING SERVICES SELECTION CRITERIA
Respondents will be evaluated on the basis of written materials submitted in the qualification statements and according to the following criteria: TOTAL MAXIMUM POINTS 100
1.Experience of the firm with similar project(s).
Total Possible Points: 25 pts.
1).25 projects 25 pts.
2).15-24 projects 20 pts.
3).Less than 15 projects 5 pts.
2.Experience of the firm with other types of CDBG projects within the last 10 years. Total Possible Points: 25pts.
1). 25 projects 25 pts.
2) 15-24 projects 15 pts.
3). Less than 15 projects 5 pts.
3.Current capacity to perform work.
Total Possible Points: 25 pts.
1). Adequate staff to perform work 10pts.
2). Application deadline can be met, and plans and specs. be completed within 6 months, if application is funded 5pts.
4.Reference from other clients attesting to firms:
Total Possible Points: 25 pts.
a. Quality of work
6-10 Satisfactory References 15 pts.
2-5 Satisfactory References 10 pts.
Less than 2 Satisfactory References 5 pts.
No References 0 pts.
b. Compliance with performance schedules
6-10 Satisfactory References 10 pts.
2-5 Satisfactory References 7 pts.
Less than 2 Satisfactory References 5 pts.
No References 0 pts.
In the event of a tie, oral interviews will be held with those firms. As a result of the interviews, the Lincoln Parish Police Jury will determine which firm will be selected to enter into contract negotiations. Unsuccessful firms will be notified as soon as possible. BE IT RESOLVED, by the Lincoln Parish Police Jury that the selection criteria is hereby designated as the criteria whereby all engineering qualification statements will be evaluated where LCDBG funds are utilized for such services. BE IT ALSO RESOLVED THAT THE SELECTION of those services be advertised one time in the official journal and metropolitan newspaper and that the selection be scheduled for June 14 , 2011. Passed and adopted by the Lincoln Parish Police Jury, State of Louisiana, on this 12th day of APRIL, 2011 by the following votes:
YEAS: Wyatt, Hunter, Bennett, Franklin, Hammons, Glover, Backus, Russell, Henderson, Brown, Mayfield and Mays
NAYS: None
ABSTAINED: None
ABSENT: None
CERTIFICATE
I, Ms. Theresa M. Wyatt, do hereby certify that the above is a true and correct copy of the RESOLUTION duly passed and adopted by the Lincoln Parish Police Jury, State of Louisiana, on the 12th day of APRIL, 2011.
ATTEST:
/s/ Theresa Wyatt
/s/ Courtney Hall President Secretary
The motion carried with the following votes:
YEAS: Wyatt, Hunter, Bennett, Franklin, Hammons, Glover, Backus, Russell, Henderson, Brown, Mayfield and Mays
NAYS: None
ABSENT: None
Joe Henderson offered a motion, seconded by Mike Franklin, to appoint the following persons as the FY 2012-2013 LCDBG Program Professional Services Selection Committee to review and rank engineering firms in conformance with the following selection criteria: Theresa Wyatt, Skip Russell Joe Henderson, Annie Brown, Sharyon Mayfield, Mickey Mays. The motion carried with the following votes:
YEAS: Wyatt, Hunter, Bennett, Franklin, Hammons, Glover, Backus, Russell, Henderson, Brown, Mayfield and Mays
NAYS: None
ABSENT: None
Next on the agenda was to consider a Restoration Tax Abatement request from William S. Baldwin for property located at 102-114 West Park Avenue, Ruston, La . Jody Backus, offered a motion, seconded by Skip Russell, to approve supporting the tax abatement request. The motion carried with the following votes:
YEAS: Wyatt, Hunter, Bennett, Franklin, Hammons, Glover, Backus, Russell, Henderson, Brown, Mayfield and Mays
NAYS: None
ABSENT: None
Mickey Mays offered a motion, seconded by Joe Henderson to accept the low bid of Davison Petroleum Supply LLC for MC-30 Primer and CRS -2.
LINCOLN PARISH POLICE JURY BID TABULATION SHEET
April 8, 2011
Asphalt Materials

INSERT TABLE 1

The motion carried with the following votes:
YEAS: Wyatt, Hunter, Bennett, Franklin, Hammons, Glover, Backus, Russell, Henderson, Brown, Mayfield and Mays
NAYS: None
ABSENT: None
Bobby Bennett offered motion, seconded by Mike Franklin, to accept the low bid of Pliler International for a 52,000 lb GVW regular cab tandem dump truck.
LINCOLN PARISH POLICE JURY BID TABULATION SHEET
April 8, 2011
ONE (1) MINIMUM 52,000 LB GVW REGULAR CAB TANDEM DUMP TRUCK

INSERT TABLE 2

The motion carried with the following votes:
YEAS: Wyatt, Hunter, Bennett, Franklin, Hammons, Glover, Backus, Russell, Henderson, Brown, Mayfield and Mays
NAYS: None
ABSENT: None
Skip Russell offered a motion, seconded by Joe Henderson to adopt a proclamation for Fair Housing Month.
PROCLAMATION
WHEREAS, the strength of our nation flows from the promise of individual equality and freedom of choice; and HEREAS, the 43rd Anniversary of the National Fair Housing Law, Title VIII of the Civil Rights Act of 1968, during the month of April, is an occasion for all Americans -individually and collectively - to rededicate themselves to the principle of freedom from housing discrimination whenever it exists. This law guarantees for each citizen that critical, personal element of freedom of choice - selection of the home; and WHEREAS, a fair housing law has been passed by the state of Louisiana, and implementation of that law requires the positive commitment, involvement and support of each of our citizens; and WHEREAS, the department and agencies of the state of Louisiana are to provide leadership in the effort to make fair housing not just an idea, but an ideal for all our citizens; and WHEREAS, barriers that diminish the rights and limit the options of any citizen will ultimately diminish the rights and limit the options of all. NOW THEREFORE BE IT RESOLVED that the Lincoln Parish Police Jury convened in regular session this 12th day of April 2011 does hereby and herewith proclaim April 2011, as FAIR HOUSING MONTH in the Parish of Lincoln and encourages all citizens to abide by the letter and spirit of the Fair Housing Law, and ask the citizens of this parish to join in reaffirming the obligation and commitment to fair housing opportunities for all.
I, Courtney Hall, Parish Administrator, Lincoln Parish Police Jury, do hereby certify that the above and foregoing is a true and correct copy of a Resolution adopted by the Police Jury of Lincoln Parish, Louisiana, convened in regular session on the 12th day of April, 2011, at which meeting a quorum was present.
GIVEN UNDER MY OFFICIAL Signature and Seal of Office this 12th of April, 2011.
/s/ Courtney Hall Courtney Hall, Administrator
Lincoln Parish Police Jury
The motion carried with the following votes:
YEAS: Wyatt, Hunter, Bennett, Franklin, Hammons, Glover, Backus, Russell, Henderson, Brown, Mayfield and Mays
NAYS: None
ABSENT: None
Roy Glover stated that the Public Property and Buildings Committee met at 5:30 pm this day and the Committee recommends:
1.Authorizing the redirection of Energy Efficiency and Conservation Block Grant funds for HVAC improvements at the Federal Building.
2.Declaring multiple items as surplus property. Bobby Bennett offered a motion, seconded by Mike Franklin, to approve the minutes of the Public Property and Buildings committee. The motion carried with the following votes:
YEAS: Wyatt, Hunter, Bennett, Franklin, Hammons, Glover, Backus, Russell, Henderson, Brown, Mayfield and Mays
NAYS: None
ABSENT: None
Skip Russell stated that the Public Works Committee met at 6:00 pm this day and the Committee recommends:
1.Authorizing a change order increasing the contract amount by $4,807.00 for the Della Road Bridge Project.
2.Authorizing a Certificate of Substantial Completion for the Della road Bridge Project.
3.Tabling a decision on mosquito surveillance pending further research.
Skip Russell offered a motion, seconded by Sharyon Mayfield, to approve the minutes of the Public Works Committee. The motion carried with the following votes:
YEAS: Wyatt, Hunter, Bennett, Franklin, Hammons, Glover, Backus, Russell, Henderson, Brown, Mayfield and Mays
NAYS: None
ABSENT: None
David Hammons stated that the Solid Waste and Recycling Committee met at 6:30 pm this day and the Committee recommends:
1.Approving proceeding with the final design and advertisement for bids for the Household Hazardous Waste Collection Facility.
Hazel Hunter offered a motion, seconded by David Hammons, to approve the minutes of the Solid Waste Committee. The motion carried with the following votes:
YEAS: Wyatt, Hunter, Bennett, Franklin, Hammons, Glover, Backus, Russell, Henderson, Brown, Mayfield and Mays
NAYS: None
ABSENT: None
Under other business was a request for travel for the NACO conference in Portland, Oregon on July 15-19, 2011. Roy Glover offered a motion, seconded by Annie Brown to allow jurors to travel to the conference. The motion failed with the following votes:
YEAS: None
NAYS: Wyatt, Hunter, Bennett, Franklin, Hammons, Glover, Backus, Russell, Henderson, Brown, Mayfield and Mays
ABSENT: None
Joe Henderson offered a motion, seconded by Annie Brown, to allow travel to the NACO Conference for the jurors, treasurer and administrator. The motion carried with the following votes:
YEAS: Wyatt, Hunter, Bennett, Franklin, Hammons, Glover, Backus, Russell, Henderson, Brown, Mayfield and Mays
NAYS: None
ABSENT: None
James Ramsaur, Park Superintendent, was present to give the jurors a brief update on park projects including Legacy Park and the new retaining wall. Parish Administrator Courtney Hall informed the jurors of a ground breaking ceremony to be held on April 13, 2011 at noon for the Bienville Parish courthouse. He also informed the jurors of a Joint Redistricting Committee meeting to be held on April 19, 2011 at 6:00 pm. There being no other business to discuss, the meeting was adjourned.
Courtney Hall Theresa Wyatt
Parish Administrator President
1td: May 23, 2011

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