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MINUTES. CITY OF GRAMBLING, GRAMBLING, LOUISIANA.

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MINUTES. CITY OF GRAMBLING, GRAMBLING, LOUISIANA.
Public Hearing & Council Meeting April 7, 2011
Mayor Edward R. Jones opened the Public Hearing of the City of Grambling at 5:30 p.m. at Grambling City Hall. The hearing was in regards to the following:
Ordinance #0206011-1
AN ORDINANCE OF THE CITY OF GRAMBLING TO DECLARE PROPERTY AS SURPLUS AND TO AUTHORIZE SALE OF SAID SURPLUS PROPERTY. (Treatment Plant)
ORDINANCE NO. #0303011-1
AN ORDINANCE OF THE CITY OF GRAMBLING, LOUISIANA, TO CREATE THE POSITION OF PROPERTY MANAGER / PURCHASING AGENT / WEBSITE COORDINATOR WITHIN THE ADMINISTRATIVE DEPARTMENT OF THE CITY OF GRAMBLING.
ORDINANCE NO. #0303011-2
AN ORDINANCE OF THE CITY OF GRAMBLING TO DECLARE PROPERTY AS SURPLUS AND TO AUTHORIZE SALE OF SAID SURPLUS PROPERTY. (Automobiles)
The vehicles are as follows: 1998 Chevy, 1997 Ford, 2001 Dodge, and 1994 Jeep
Council member Yanise Days was concerned about the salary for the Project Manager/Purchasing Agent/Website Coordinator would come from. The Mayor stated that the budget would be reviewed, and if they needed to be amended, they will be amended in June. The meeting was adjourned at 5:50 p.m. Mayor Edward R. Jones opened the regular session of the Grambling City Council at 6:00 p.m. at Grambling City Hall. Rev Leon Whittaker offered the invocation and led the council and congregation into the Pledge of Allegiance. Present were the following Council members: Birdex Copeland, Jr., Yanise Days, Cathy Holmes, Cullen Jackson and Roy Jackson. It was moved by Council member Cullen Jackson and seconded by Council member Cathy Holmes to adopt the Agenda as presented. It was moved by Council member Roy Jackson and seconded by Council member Cullen Jackson to adopt the Minutes dated March 3, 2011.
Roll call was as follows:
Yea
Council member Birdex Copeland, Jr.
Council member Yanise Days
Council member Cathy Holmes
Council member Cullen Jackson
Council member Roy Jackson
Nay Abstain Absent
The motion was carried to adopt the minutes of the Meeting dated March 3, 2011.
Part II. Information
Mr. Dean Dick, Engineer, gave the following status report:
Project #1
Project Description/Project Status
2148
Community Center: Notice to proceed was issued for start date of or before April 13, 2011
2269
Water Well #4: Authorization to proceed with Plans & Specifications preparation was granted by F. P. & C. on Tuesday, April 5, 2011.
2313
Grambling WWTP: Aerator relocations have been completed.
2409
LA Energy Efficiency & Conservation Block Grant
2011 Safe Routes to School Application: Received confirmation of funding approved by letter dated April 4, 2011. Estimated cost is $292,926.50 for construction and non-infrastructure costs.
The Mayor stated that the city will support National Prayer Day in the Park on May 5, 2011, from 12:15 p.m. until 12:45 p.m., and Rev. Leon Whittaker was appointed to be the Chairman. There were Representatives from the Shreveport Federal Credit Union offering the following services to the city:
Direct Deposit payroll into a Bank of Choice
Direct Deposit payroll onto a downloadable Visa Check Card
Direct Deposit payroll into Shreveport Federal’s account with a debit card
Travel Money Card
Part III. Approvals/Comments
Police Department
It was moved by Council member Yanise Days and seconded by Council member Roy Jackson to accept the resignation of police trainee Tawanda Gorrell, effective March 29, 2011. The motion was carried. It was moved by Council member Cullen Jackson and seconded by Council member Roy Jackson to accept the recommendation of the Chief-of-Police, Mr. Tommy Clark, Jr. to hire Mr. Louis Landry as a certified officer, pending the passing of the drug screen. The motion was carried.
Fire Department
It was moved by Council member Cathy Holmes and seconded by Council member Cullen Jackson to accept the recommendation to adjust the shift schedules to better accommodate the needs of the citizens and to be in align with the proposed 2011 operational budget for the Fire Department. The motion was carried. It was moved by Council member Birdex Copeland, Jr. and seconded by Council member Cathy Holmes to accept the voluntary resignation of Christopher Moore from Assistant Fire Chief to a Fire Fighter II which will also include a pay adjustment. The motion was carried. Chief Tommy Clark, Jr. stated that the next scheduled meeting for the 911 Communication Commission will be Tuesday, April 19, 2011, @ 2:30 p.m. at the Lincoln Parish Police Jury Room.
Public Works Department
It was moved by Council member Roy Jackson and seconded by Council member Cullen Jackson to authorize the Public Works Department to advertise for a Sanitation Helper. The motion was carried. It was moved by Council member Cathy Holmes and seconded by Council member Roy Jackson to change the employment status of Mr. Justin Scott and Mr. Brian Holland from temporary to full time. The motion was carried.
Planning & Zoning Committee
Mrs. Mary Gipson, Chairman, stated that a Public Hearing will be held to get the input of the citizens regarding the changing of the property owned by Kewon Edwards, on Lee Street, from Single Family Dwelling to Multiple Family Dwelling. Council member Birdex Copeland, Jr. suggested that the Planning & Zoning Committee hold a Public Hearing concerning the proposed change.
Other
Attorney Ernest Johnson, owner of North Campus, is requesting the city’s assistance in providing sewer and water to the facility. The Mayor informed him that a decision hasn’t been made yet in accepting a grant that would get Sewer & Water to the facility. The Mayor announced that Dr. Wanenne Dorsey has closed out the HRSA Grant for the city free of charge.
Part IV. Old Business
1. It was moved by Council member Roy Jackson and seconded by Council member Cathy Holmes to adopt the following:
ORDINANCE #0206011-1
AN ORDINANCE OF THE CITY OF GRAMBLING TO DECLARE PROPERTY AS SURPLUS AND TO AUTHORIZE SALE OF SAID SURPLUS PROPERTY.
Section 1. Pursuant to a motion held at the Board of Aldermen Meeting held on February 3, 2011, the following property was deemed to be surplus property as such property is no longer needed for public purposes and that same should be sold:
1. Two brush aerators with gear boxes attached
2. One 50 hp motor
3. One Spencer blower unit 1 compressor and two 7.5 hp motors
4. Scrap metal from aeration and post aeration basins
5. One long copper cable about 100 ft long
Section 2. It has been determined that the best method of handling same shall be the acceptance of sealed bids for all of the above listed property to be sold together in bulk. As required by La. R.S. 33:4712(B), the minimum bid for this property shall be $7,000.00.
Section 3. In accordance with La. R.S. 33:4712(B), the following procedure will be followed in the disposition of the property and will ensure that any and all individuals who are interested in purchasing the property will have the opportunity to do so.
1. The property may be inspected at the Waste Water Treatment Plant located at 7706 Hwy. 80 West, Grambling, LA 71245 between the hours of 8:00 a.m. and 2:00 p.m. Monday thru Friday.
2. Any party interested in purchasing the property may submit a sealed bid to the Town Clerk, Grambling City Hall 2045 Martin Luther King Jr Ave, Grambling, LA 71245 or P. O. Box 109, Grambling, LA 71245.
3. All sealed bids must be submitted by April 26, 2011 at 5.p.m.
The sealed bids shall be opened in the Board of Aldermen Meeting held on April 26, 2011 with said property to be sold to the highest bidder provided such bid is above the minimum bid. Should the highest bidder fail or be unable to complete the purchase within seven (7) days, then the property shall be sold to the second highest bidder provided such bid is above the minimum bid. A public hearing will be held on said ordinance on April 7, 2011, at 5:30 p.m. in the Council Chambers. Copies of the proposed Ordinance are available for a nominal fee in the Office of the City Clerk, City Hall, Grambling, LA.
The motion was carried.
2. It was moved by Council member Cullen Jackson and seconded by Council member Roy Jackson to adopt the following: Ordinance #303011-2
ORDINANCE OF THE CITY OF GRAMBLING TO DECLARE PROPERTY AS SURPLUS AND TO AUTHORIZE SALE OF SAID SURPLUS PROPERTY.
Section 1. Pursuant to a motion held at the Board of Aldermen Meeting held on March 3, 2011, the following property was deemed to be surplus property as such property is no longer needed for public purposes and that same should be sold:
Automobiles
The vehicles are as follows: 1998 Chevy, 1997 Ford, 2001 Dodge, and 1994 Jeep
Section 2. It has been determined that the best method of handling same shall be the acceptance of sealed bids for all of the above listed property to be sold separately.
Section 3. In accordance with La. R.S. 33:4712(B), the following procedure will be followed in the disposition of the property and will ensure that any and all individuals who are interested in purchasing the property will have the opportunity to do so.
The motion was carried.
3. It was moved by Council member Birdex Copeland, Jr. and seconded by Council member Cullen Jackson to adopt the following:
ORDINANCE NO. #0303011-1
AN ORDINANCE OF THE CITY OF GRAMBLING, LOUISIANA, TO CREATE THE POSITION OF PROPERTY MANAGER / PURCHASING AGENT / WEBSITE COORDINATOR WITHIN THE ADMINISTRATIVE DEPARTMENT OF THE CITY OF GRAMBLING.
The motion was carried.
4. It was moved by Council member Birdex Copeland, Jr. and seconded by Council member Cullen Jackson to adjust the quote from 2 trucks to a 2011 GMC Sierra Truck, $18,667.00, from Morgan GMC. It was moved by Council member Roy Jackson and seconded by Cullen Jackson to adopt the following Resolution:
UNITED STATES DEPARTMENT OF AGRICULTURE RURAL DEVELOPMENT RURAL HOUSING SERVICE GRANT
WHEREAS, the City of Grambling, State of Louisiana, has filed an application to the United States Department of Agriculture (USDA), Rural Development, Rural Housing Service (RHS) for a Community Facilities grant for the purpose of purchasing a public works vehicle and; WHEREAS, THE USDA, Rural Development, has approved a Community Facilities grant in the amount(s) of $14,000.00 NOW, THEREFORE BE IT RESOLVED, by the City of Grambling that Edward Jones, Mayor, is hereby authorized and empowered to execute all necessary documents on behalf of the above state organization to accept a Community Facilities Grant from USDA, Rural Development. This Resolution having been approved by the City of Grambling and adopted.
The motion was carried.
Part V. New Business
1. It was moved by Council member Cathy Holmes and seconded by Council member Roy Jackson to approve for the city to enter into an agreement with American Water & Wastewater Management, LLC to operate the City’s Water System, at a monthly cost of $5,891.00, effective May 1, 2011and ending April 30, 2014.
The motion was carried.
2. It was moved by Council member Cathy Holmes and seconded by Council member Yanise Days to sign a Resolution proclaiming the week of April 25- April 30, 2011, as
National Community Development Week
The motion was carried.
3. The contract with Business Technology Group was tabled until the next meeting. The Mayor was authorized to solicit other bids.
Public Comment: Rev. Roosevelt Bryant, Jr. stated that he was concerned about all the areas in the city that are not connected to the city’s sewer. Mr. Dean Dick was asked to submit a list of all the areas in the city that aren’t on the city sewer. It was moved by Council member Cathy Holmes and seconded by Council member Roy Jackson to adjourn this meeting at 8:05 p.m.
Edward R. Jones, Mayor Pamela Stringfellow, CMC
1td: May 9, 2011

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